Estonia Business Visa for Indian Passport Holders

The Estonia Business Visa allows Indian citizens to visit Estonia for business activities such as meetings, conferences, and establishing commercial relationships. It is available in two types: the Short-Stay (Schengen) Visa, which permits stays of up to 90 days within a 180-day period, and the Long-Stay (National) Visa, which is issued for stays exceeding 90 days based on specific purposes like work, study, or residence. The Schengen Visa is valid for a maximum of 90 days within a 180-day timeframe, while the National Visa typically has a validity of up to one year, depending on the applicant's purpose and approval.

• Valid Indian Passport: With at least two blank pages and valid for at least three months beyond the intended stay.
  
  
• Legitimate Business Purpose: Clear intentions for a business visit, supported by necessary documents.
  
  
• Sufficient Funds: Proof of financial means to support the stay in Estonia.
  
  
• Health Insurance: Covering the entire period of intended stay with a minimum coverage of €30,000.
  
  
• No Threat to National Security or Public Health: Applicants must not pose a risk to the security, public health, or international relations of Estonia or the Schengen Area.

For Both Schengen and National Visas

• Valid Passport:
  

• At least three months' validity beyond the intended stay.
• Two blank pages.
  
  

• Completed and Signed Application Form:
  

• Download from the official Estonian government website or obtain from the Estonian Embassy/Consulate in India.
  
  

• Recent Photos:
  

• 2-3 passport-sized, as per Schengen visa photo requirements.
  
  

• Proof of Payment for the Visa Fee:
  

• Check the current fee on the official website. Payment methods vary by embassy/consulate or application center.
  
  

• Health Insurance:
  

• Covering the entire stay with a minimum of €30,000 coverage, including emergency hospital treatment and return to India if needed.
  
  

• Flight Itinerary or Travel Plans:
  

• Provisional bookings are usually accepted at the application stage.
  
  

• Proof of Accommodation in Estonia:
  

• Hotel reservation, rental agreement, or a letter from the host confirming accommodation.

Additional Documents for Business Purpose

• Invitation Letter:
  

• From the Estonian host company, detailing the purpose, duration, and host’s responsibility for the visitor’s stay.
  
  

• Indian Company Documents:
  

• Registration Certificate.
• Tax Identification Number.
• Latest Income Tax Return (if applicable).
• Introduction letter stating the purpose, duration, and guaranteeing the applicant's return to India.
  
  

• Proof of Financial Means:
  

• Bank statement showing sufficient funds (approx. €40 per day, but this can vary).
  
  

For National Visas (Stays Exceeding 90 Days)

• Police Clearance Certificate (PCC):

• From India and any other country where the applicant has resided in the past 5 years.

• Additional Documents as Per the Specific Purpose:

• e.g., work contract for work visas, admission letter for study visas.

4.1 Check the Latest Requirements

• Why: Ensure you have the most current information to avoid application rejection or delays.
  
  
• How:
  
  
• Visit the Official Website:
  
  
• Estonian Embassy in India: https://newdelhi.mfa.ee/ (check for the Indian section)
• Look for the "Visa" or "Consular Services" section.
  
  
• Verify the Requirements:
  
  
• Check the list of required documents for your specific visa type (Schengen or National).
• Note any recent changes or updates in the requirements.
  
  

4.2 Gather All Documents

• Why: To ensure a complete and accurate application, reducing the chance of rejection.
  
  
• How:
  
  
• Review the Document List:
  
  
• Based on the latest requirements from the official website.
  
  
  
• Collect Each Document:
  
  
• Schengen Visa:
  
  
• Valid Indian Passport
• Completed Application Form
• Recent Photos
• Health Insurance (€30,000 coverage)
• Invitation Letter from Estonian Host
• Proof of Financial Means (approx. €40/day)
  
  
• National Visa:
  
  
• All Schengen Visa documents
• Additional documents as per the specific purpose (e.g., work contract, admission letter)
  
  
• Ensure Document Accuracy and Completeness:
  
  
• Double-check each document for accuracy and completeness.
• Translate documents not in English or Estonian, if required.
  

4.3 Fill the Application Form

• Why: To provide personal and travel details for the visa application.
  
  
• How:
  
  
• Obtain the Application Form:
  
  
• Option 1: Download from the official Estonian Embassy or Consulate website.
• Option 2: Collect in person from the VFS Global application center (for Schengen Visas) or the Estonian Embassy (for National Visas).
  
  
  
• Complete the Form Accurately:
  
  
• Fill in all required fields with correct and up-to-date information.
• Ensure consistency with your passport and other documents.
  
  
  
• Sign the Application Form:
  
  
• Verify all information before signing.
• Sign in the presence of the submitting authority, if required.
  
  

4.4 Submit Your Application

• Why: To officially lodge your visa application for processing.
  
  
• How:

For Schengen Visas

1. 1. Visit the VFS Global Application Center:
      
      
      • Find your nearest location in India on the VFS Global website.
        
        
   2. Submit Your Application:
       
      • Hand over your completed application form and supporting documents.
      • Pay the applicable visa fee and service charges.
        
        

For National Visas

• Visit the Estonian Embassy in New Delhi:
  
  
• Address: N-14, Panchsheel Park, New Delhi - 110017
  
  
• Submit Your Application:
  
  
• Hand over your completed application form and supporting documents.
• Pay the applicable visa fee.
  
  

4.5 Provide Biometric Data (If Required)

• Why: To enhance security and facilitate faster processing.
  
  
• How:

• • Check if Biometrics are Required:
    
    
    • For Schengen Visas, biometrics are usually required for first-time applicants.
    • For National Visas, check with the Estonian Embassy.
      
      
  • Provide Fingerprints:
    
    
    • At the VFS Global application center (for Schengen Visas).
    • At the Estonian Embassy in New Delhi (for National Visas).
      
      

4.6 Wait for the Decision

• Why: To allow the Estonian authorities to process your visa application.
  
  
• How:

Schengen Visa

1. 1. 1. Typical Processing Time: 15 calendar days
      2. Maximum Processing Time: Up to 60 days
         
         

National Visa

1. 1. 1. Processing Time: Varies, typically longer than for Schengen Visas
      2. Track Your Application:
         
         
         • Online, if the service is available.
         • By contacting the VFS Global application center (for Schengen Visas) or the Estonian Embassy (for National Visas).
           
           

4.7 Collect Your Passport

• Why: To receive your passport with the approved visa (if granted).
  
  
• How:

• • Collection Method:
    
    
    • In Person: At the submission point (VFS Global for Schengen, Estonian Embassy for National).
    • Courier Service: Arrange for return via courier, if available.
      
      
  • Verify the Visa Details:
    
    
    • Ensure all information on the visa is accurate.
    • Report any discrepancies immediately.

• Schengen Visa: Approximately €60 (subject to change).
  
  
• National Visa: Fees vary depending on the purpose and duration; check the official website for the most current information.
  
  
• Payment Methods:
  
  
• Vary by application center or embassy; common methods include:
  
  
• Cash
  
  
• Credit/Debit Cards
  
  
• Bank Transfers

• Schengen Visa:
  

• Typical Processing Time: 15 calendar days
• Maximum Processing Time: 60 days
  

• National Visa:
  

• Processing Time: Varies, typically longer than Schengen visas
  

• • Tracking Status:
    
    

    • Online: Through the VFS Global website (for Schengen visas) or the Estonian Embassy’s website (if the service is available).
    • Phone/Email: Direct contact with the embassy/consulate for updates.

• Travel Within the Validity Period:
  

• Ensure your trip to Estonia is within the visa’s validity period.
  
  

• Carry Required Documents:
  

• Travel with your passport, visa, health insurance documents, and proof of financial means.
  
  

• Register with the Local Authorities:
  

• If your stay exceeds 90 days, register with the local authorities in Estonia.

• Incomplete Application:
  

• Missing or incomplete documents.
  
  
  

• Insufficient Financial Means:

• Inadequate proof of funds for the stay in Estonia.
  
  
  

• Unclear Business Purpose:

• Lack of clear justification for the business visit.
  
  
  

• Previous Visa Rejections:

• Recent rejections from Schengen countries can impact the decision.

• Apply Early:
  

• Submit your application at least 2 weeks prior to your trip for Schengen visas and 3 months for National visas.
  
  

• Double-Check Documents:
  

• Ensure all documents are complete, accurate, and meet the requirements.
  
  
  

• Be Prepared for an Interview:

• Though rare, be ready to discuss your business plans and itinerary.

• Estonian Embassy in India:
  

• Website:https://newdelhi.mfa.ee/  (check for the Indian section)
• Address: N-14, Panchsheel Park, New Delhi - 110017
• Phone: +91 11 4652 9200
  
  
  

• VFS Global (for Schengen Visa Applications):
  

• Website: www.vfsglobal.com/estonia/india/
• Contact Information: Varies by application center; check the website for details.
  
  

Need more clarity on the Japan Work visa? Check out helpful resources below

Estonia Visa Requirements
Estonia Tourist Visa Requirements
Estonia Business Visa Requirements
Estonia Visit Visa Requirements