Denmark Business Visa for Indians: Complete January 2026 Guide (Updated)

The Denmark Business Visa is a short-stay Schengen Type C visa that allows Indian nationals to enter Denmark and other Schengen countries for business-related activities. This visa is specifically designed for professionals attending business meetings, conferences, trade fairs, seminars, corporate events, negotiations, or establishing business relationships with Danish companies.

Key Features of Denmark Business Visa

Validity Period: The Denmark Business Visa allows stays of up to 90 days within any 180-day period. This means you can spend a maximum of 90 days in the entire Schengen area during a rolling 180-day window.

Schengen Area Access: Since Denmark is part of the Schengen Agreement, your business visa grants you access to all 27 Schengen member states, including France, Germany, Italy, Spain, Netherlands, Sweden, Norway, and others. This makes it incredibly convenient for multi-country business trips across Europe.

Entry Types: Denmark business visas can be issued as:

• Single Entry: Allows one entry into the Schengen zone
• Double Entry: Permits two separate entries
• Multiple Entry: Enables unlimited entries during the visa validity period

Business Activities Permitted:

• Attending business meetings and negotiations
• Participating in conferences, seminars, and workshops
• Visiting trade fairs and exhibitions
• Conducting market research and business surveys
• Meeting with potential business partners or clients
• Signing contracts and business agreements
• Attending corporate training programs
• Participating in board meetings
• Exploring business opportunities and investments

Important Limitation: The Denmark Business Visa does NOT permit you to work, take up employment, or establish residence in Denmark. If you plan to work or stay longer than 90 days, you must apply for a separate work permit or residence permit through the Danish Immigration Service.

Yes, all Indian passport holders must obtain a visa before traveling to Denmark. There is no visa-on-arrival facility for Indian citizens. Denmark is both a European Union (EU) member state and part of the Schengen Area, which requires Indian nationals to secure a Schengen visa prior to departure.

Exemptions from Visa Requirements

Diplomatic and Official Passport Holders: Indian citizens holding diplomatic or official passports are exempt from visa requirements for Denmark. However, they may still need visas for other Schengen countries, so it's essential to verify requirements for all destinations in your itinerary.

No E-Visa Available: Unlike some countries, Denmark does not offer electronic visas (e-visas) for Indian tourists or business travelers. All applications must be submitted through the official VFS Global Visa Application Centres in India, and the visa is issued as a physical sticker in your passport.

Why Denmark Requires Visas from Indians

Denmark maintains visa requirements for Indian nationals as part of the Schengen Agreement's common visa policy. This policy ensures border security, manages immigration flows, and maintains the integrity of the Schengen Area's internal border-free travel system. The visa requirement allows Danish authorities to verify the purpose of your visit, assess your financial capacity, and ensure you intend to return to India after your business trip.

Understanding the different types of Denmark business visas and their validity periods helps you choose the right option for your travel needs.

Short-Stay Business Schengen Visa (Type C)

This is the most common visa type for Indian business travelers visiting Denmark. The Type C visa is designed for short-term stays and business activities.

Validity Options:

• Single Entry: Valid for one entry, typically issued for the exact duration of your business trip (e.g., 10 days, 15 days)
• Multiple Entry - 6 Months: Allows multiple trips to Denmark within a 6-month validity period
• Multiple Entry - 1 Year: Permits unlimited business trips within one year
• Multiple Entry - 2 Years: Granted to frequent business travelers with a proven travel history
• Multiple Entry - 5 Years: Reserved for established business professionals with extensive Schengen travel records

Maximum Stay: Regardless of validity period, you cannot exceed 90 days of stay within any 180-day period. For example, if you have a 1-year multiple-entry visa, you can make several trips but must not spend more than 90 days total in the Schengen area during any rolling 180-day window.

Red Carpet Business Visa

Denmark offers a special "Red Carpet" visa category for business travelers from companies on the approved Red Carpet list. This expedited service provides:

• Faster processing times
• Simplified documentation requirements
• Priority appointment scheduling
• Dedicated service counters at VFS Global

Eligibility: Your company must be registered on Denmark's Red Carpet list. Check with the Danish Embassy or your company's HR department to verify eligibility.

Conference and Seminar Visa

If you're attending a specific conference, seminar, or trade fair in Denmark, you may apply under this category. Requirements include:

• Official invitation from the conference organizers
• Proof of registration and payment
• Conference agenda and schedule
• Accommodation confirmation near the venue

Business Delegation Visa

For organized business delegations representing Indian companies or trade associations, group applications can be submitted with:

• Official delegation letter from the organizing body
• List of all delegation members
• Detailed itinerary of business meetings
• Invitation from Danish counterparts

Preparing accurate and complete documentation is critical for Denmark business visa approval. Missing or incorrect documents are the leading cause of visa rejections and delays. Here's the comprehensive checklist for Indian applicants in 2025-2026:

1. Passport Requirements

Original Passport:

• Must be issued within the last 10 years
• Valid for at least 3 months beyond your intended departure date from Denmark/Schengen area
• Must contain at least 2 blank pages for visa stamps
• Pages must be intact and undamaged (no torn or missing pages)
• Signature page must be signed

Previous Passports:

• Submit all old passports if available
• Particularly important if they contain previous Schengen visas
• Helps establish your travel history and credibility

Passport Copies:

• Clear photocopies of the first and last pages
• Copies of all pages containing visas and stamps
• All copies must be on A4-sized paper in color

2. Visa Application Form

Denmark Schengen Visa Application Form:

• Must be completed online through the official ApplyVisa portal (applyvisa.um.dk)
• Fill out all sections accurately and completely
• Select "Denmark" as your main destination
• Choose "Business" as the purpose of visit
• Print the completed form after online submission
• Sign and date the form in black ink
• Attach one recent passport-size photograph to the form

Important: Do not leave any fields blank. If a question doesn't apply to you, write "N/A" (Not Applicable). Incomplete forms will be rejected.

3. Photographs

Specifications:

• Two recent passport-size color photographs (35mm x 45mm)
• Taken within the last 6 months
• White or light-colored background
• 70-80% face coverage in the frame
• Neutral facial expression with mouth closed
• Both ears visible
• No glasses with tinted lenses
• No headwear (except for religious purposes)
• Studio quality with proper lighting
• Matte or semi-matte finish

Common Photo Mistakes to Avoid:

• Selfies or home-taken photos
• Photos with shadows on face or background
• Wearing sunglasses or fashion accessories
• Smiling with teeth showing
• Photos older than 6 months
• Incorrect dimensions

4. Business Invitation Letter

From Danish Company/Organization:

The invitation letter from your Danish business partner is one of the most critical documents. It must be printed on official company letterhead and include:

• Full legal name and address of the Danish company
• Company registration number (CVR number)
• Contact person's name, designation, and direct contact details
• Your full name as it appears in your passport
• Your designation and company name in India
• Purpose of the business visit (be specific: meetings, negotiations, conference, etc.)
• Detailed itinerary of business activities
• Dates of visit (arrival and departure)
• Information about who will bear the expenses (accommodation, travel, meals)
• Confirmation of business relationship between the companies
• Company stamp and authorized signatory's signature
• Date of issuance

Sample Invitation Letter Format:

[Danish Company Letterhead]

Date: [DD/MM/YYYY]

To,

The Visa Officer

Embassy of Denmark

New Delhi, India

Subject: Business Invitation Letter for [Your Full Name]

Dear Sir/Madam,

We, [Danish Company Name], CVR No. [Registration Number], located at [Complete Address], Denmark, hereby invite Mr./Ms. [Your Full Name], [Your Designation] at [Your Company Name], India, to visit Denmark for business purposes.

Purpose of Visit: [Specific business activities - meetings, negotiations, conference, etc.]

Duration of Stay: From [DD/MM/YYYY] to [DD/MM/YYYY]

During the visit, Mr./Ms. [Your Name] will:

- Attend business meetings at our office

- Discuss [specific business matters]

- Visit our manufacturing facility

- Meet with our management team

All expenses including accommodation, local transportation, and meals will be borne by [Danish Company Name/Your Company Name/Self].

We confirm that Mr./Ms. [Your Name] will return to India upon completion of the business activities.

For any clarifications, please contact:

[Contact Person Name]

[Designation]

Phone: [Danish Phone Number]

Email: [Email Address]

Sincerely,

[Authorized Signatory Name]

[Designation]

[Company Stamp]

5. Cover Letter from Indian Applicant

Personal Cover Letter:

Your cover letter should be addressed to the Visa Officer and include:

• Your full name, passport number, and contact details
• Purpose of your visit to Denmark (business activities)
• Detailed explanation of your business trip
• Your employment status and designation
• Duration of stay and travel dates
• Confirmation of your intention to return to India
• List of all attached documents
• Your signature and date

Sample Cover Letter:

[Your Name]

[Your Address]

[City, State, PIN Code]

[Phone Number]

[Email Address]

Date: [DD/MM/YYYY]

To,

The Visa Officer

Embassy of Denmark

VFS Global

[City], India

Subject: Application for Denmark Business Schengen Visa

Dear Sir/Madam,

I, [Your Full Name], holder of Indian Passport No. [Passport Number], am writing to apply for a Denmark Business Schengen Visa for the period from [Start Date] to [End Date].

I am currently employed as [Your Designation] at [Your Company Name], [City], India, where I have been working since [Year]. I have been invited by [Danish Company Name], Denmark, to attend [specific business purpose] from [dates].

The purpose of my visit is to:

1. [Specific business activity 1]
2. [Specific business activity 2]
3. [Specific business activity 3]

I have strong ties to India, including my permanent employment, family, and property. I assure you that I will return to India upon completion of my business activities in Denmark and will not overstay my visa.

I have enclosed all required documents for your kind consideration:

1. Completed visa application form
2. Valid passport with copies
3. Photographs
4. Business invitation letter
5. [List all documents]

I request you to kindly grant me a business visa for Denmark. I am available for an interview if required.

Thank you for your time and consideration.

Sincerely,

[Your Signature]

[Your Printed Name]

6. Employment Documents

For Salaried Employees:

No Objection Certificate (NOC) from Employer:

• Must be on official company letterhead
• Include company name, address, and registration details
• State your designation, employee ID, and joining date
• Confirm that your company has no objection to your Denmark business trip
• Mention that your job will be held during your absence
• Include leave approval for the travel dates
• Provide company contact details for verification
• Authorized signatory's signature and company stamp
• Date of issuance (should be recent, within 1 month)

Sample NOC Format:

[Company Letterhead]

Date: [DD/MM/YYYY]

To Whom It May Concern

NO OBJECTION CERTIFICATE

This is to certify that Mr./Ms. [Your Full Name], Employee ID: [ID Number], is working with [Company Name] as [Your Designation] in the [Department Name] since [Joining Date].

We have no objection to Mr./Ms. [Your Name] traveling to Denmark from [Start Date] to [End Date] for business purposes. He/She has been granted leave for this period, and his/her position will be held during the absence.

Mr./Ms. [Your Name] is a valued employee of our organization, and we confirm that he/she will return to India and resume duties after the business trip.

For verification, please contact:

[HR Contact Person]

[Designation]

Phone: [Company Phone]

Email: [Company Email]

Sincerely,

[Authorized Signatory Name]

[Designation]

[Company Stamp]

Salary Slips:

• Last 3 months' original salary slips
• Must show your name, designation, and salary breakdown
• Company stamp and authorized signature on each slip
• If digital salary slips, print on company letterhead

Employment Contract:

• Copy of your current employment contract or appointment letter
• Should clearly state your designation, salary, and employment terms

For Self-Employed/Business Owners:

Business Registration Documents:

• Company registration certificate (Certificate of Incorporation)
• GST registration certificate
• Shop and Establishment License
• Professional Tax Registration
• Import-Export Code (if applicable)
• Partnership deed (for partnerships)
• Memorandum and Articles of Association (for companies)

Income Tax Returns (ITR):

• Last 3 years' ITR acknowledgments (Form 16/ITR-V)
• Must be filed and acknowledged by Income Tax Department
• Should show business income and tax paid

Company Bank Statements:

• Last 6 months' bank statements of your business account
• Must show company name and account number
• Regular business transactions demonstrating active business
• Sufficient balance to cover trip expenses

Business License:

• Trade license or professional license
• Valid and current
• Relevant to your business activity

Company Profile:

• Brief company profile on letterhead
• Nature of business
• Years of operation
• Number of employees
• Annual turnover
• Business relationship with Danish company

7. Financial Documents

Personal Bank Statements:

• Last 6 months' bank statements from your savings account
• Must be original statements from the bank (not printouts)
• Bank stamp and signature on each page
• Account holder name must match passport name
• Should show regular salary credits (for employees)
• Sufficient balance to cover trip expenses

Minimum Balance Requirements:

• For hotel accommodation: ₹50,000-60,000 (500 DKK or €67 per day)
• For budget accommodation: ₹35,000-45,000 (350 DKK or €47 per day)
• If accommodation is prepaid: Lower daily amount required
• Recommended: Maintain ₹1,50,000-2,00,000 for a 10-day trip

Important Financial Tips:

• Avoid sudden large deposits just before application
• Show consistent income and transactions
• Do not have a zero or very low balance
• If using a sponsor's account, provide sponsorship letter and relationship proof

Income Tax Returns:

• Last 2-3 years' ITR acknowledgments
• Form 16 (for salaried employees)
• Demonstrates your financial stability and tax compliance

Fixed Deposits/Investments:

• FD certificates, mutual fund statements, or share certificates
• Shows additional financial stability
• Not mandatory but strengthens your application

8. Travel Insurance

Schengen Travel Insurance:

Travel insurance is MANDATORY for Denmark visa applications. Your policy must meet these requirements:

Coverage Amount:

• Minimum €30,000 (approximately ₹28,00,000)
• Must cover medical emergencies, hospitalization, and repatriation

Validity:

• Valid for the entire duration of your stay in the Schengen area
• Coverage must start from your entry date and end after your departure date
• Add 2-3 extra days of coverage as a buffer

Geographic Coverage:

• Must be valid in all Schengen member states
• Policy should explicitly state "Valid for Schengen Countries"

Coverage Inclusions:

• Emergency medical treatment
• Hospitalization expenses
• Emergency dental treatment
• Medical evacuation and repatriation
• Repatriation of remains (in case of death)
• Emergency return home

Approved Insurance Providers in India:

• ICICI Lombard
• Bajaj Allianz
• Reliance General Insurance
• HDFC ERGO
• Tata AIG
• Digit Insurance
• Care Health Insurance
• AXA Schengen Insurance

Cost: Travel insurance typically costs ₹500-1,500 per day depending on coverage and provider.

Important: Purchase insurance only after your visa is approved, or buy a policy that offers refund if visa is rejected. Some providers offer "visa rejection coverage."

9. Travel Documents

Flight Reservations:

• Round-trip flight bookings showing entry and exit from Schengen area
• Must show your name as per passport
• Confirmed booking reference number
• Travel dates matching your visa application

Important: Do NOT purchase non-refundable tickets before visa approval. Use:

• Dummy flight reservations from visa service providers
• Refundable flight bookings
• Hold bookings from airlines (valid for 48-72 hours)

Accommodation Proof:

• Hotel reservations for entire stay in Denmark
• Must show hotel name, address, and contact details
• Booking confirmation with your name
• Dates matching your travel itinerary

Alternatives to Hotel Bookings:

• Invitation letter from Danish host (if staying with business partner)
• Airbnb booking confirmation
• Company guest house booking

Intra-Schengen Travel (if applicable):

• If visiting multiple Schengen countries, provide:
• Train tickets or flight bookings between countries
• Detailed day-by-day itinerary
• Accommodation proof for each country

10. Proof of Civil Status

Marriage Certificate:

• If married, provide marriage certificate copy
• Helps establish family ties in India

Birth Certificates:

• If traveling with family or have children in India
• Demonstrates family responsibilities

Property Documents:

• Property ownership papers (house, land, flat)
• Shows strong ties to India
• Not mandatory but strengthens application

11. Additional Documents for Specific Cases

For Conference/Seminar Attendees:

• Conference registration confirmation
• Payment receipt for conference fees
• Conference agenda and schedule
• Speaker invitation (if you're presenting)

For Trade Fair Participants:

• Trade fair registration
• Exhibitor badge confirmation
• Booth booking details
• Company's participation letter

For Business Delegation:

• Delegation list with all members' details
• Official letter from organizing body
• Detailed meeting schedule
• Letters from all companies to be visited

For Frequent Travelers:

• Previous Schengen visas (copies)
• Travel history documentation
• Proof of compliance with previous visa conditions

12. VFS Global Specific Requirements

Appointment Confirmation:

• Printed appointment letter from VFS Global
• Appointment date and time
• VFS center location

Fee Payment Receipt:

• Online payment confirmation
• Visa fee and VFS service charge receipt

Biometric Appointment:

• Be prepared for fingerprint scanning and photograph
• Biometrics valid for 5 years across Schengen applications

Applying for a Denmark Business Visa from India involves several steps. Follow this detailed process to ensure a smooth application experience:

Step 1: Determine Your Visa Type and Eligibility

Before starting your application, confirm:

• Your purpose of visit qualifies as "business"
• Your intended stay is 90 days or less
• You have a valid invitation from a Danish company
• You meet all eligibility criteria

Eligibility Checklist:

• Valid Indian passport (minimum 6 months validity)
• Genuine business purpose
• Sufficient financial means
• Strong ties to India (employment, family, property)
• Clean travel history
• No previous visa violations

Step 2: Gather All Required Documents

Collect all documents from the checklist above. Start this process at least 4-6 weeks before your intended travel date.

Document Preparation Timeline:

• Week 1-2: Request invitation letter from Danish company
• Week 2-3: Obtain NOC from employer, bank statements, ITR
• Week 3-4: Prepare cover letter, get photographs, organize documents
• Week 4: Review and verify all documents

Document Organization Tips:

• Arrange documents in the order specified by VFS Global
• Use paper clips, not staples
• Make copies of all documents for your records
• Create a checklist and tick off each document

Step 3: Complete Online Visa Application

Visit the Official ApplyVisa Portal:

• Go to applyvisa.um.dk
• Select "Denmark" as your destination
• Choose "India" as your country of residence
• Click "Apply for Visa"

Fill Out the Application Form:

The online form has several sections:

Personal Information:

• Full name (as per passport)
• Date and place of birth
• Nationality and passport details
• Current address and contact information
• Email address and phone number

Travel Information:

• Purpose of visit: Select "Business"
• Main destination: Denmark
• Intended date of entry and exit
• Number of entries requested (single/multiple)
• Duration of stay

Accommodation Details:

• Hotel name and address in Denmark
• Or host's name and address if staying with business partner

Employment Information:

• Current occupation and employer details
• Employer's name, address, and contact
• Your designation and salary

Travel History:

• Previous Schengen visas
• Other international travel
• Visa refusals (if any)

Family Information:

• Marital status
• Spouse and children details
• Parents' names

Financial Information:

• Who is bearing the cost of travel
• Means of support during stay

Additional Questions:

• Criminal record
• Deportation history
• Health conditions

Review and Submit:

• Carefully review all entered information
• Make corrections if needed
• Submit the application
• Note down your application reference number

Step 4: Pay Visa Fees Online

After submitting the application form:

Payment Process:

• You'll be redirected to the payment gateway
• Pay the visa fee (€80 = ₹7,240 approximately)
• Payment methods: Credit card, debit card, net banking
• Save the payment confirmation receipt
• Print the receipt for VFS appointment

Fee Structure:

• Visa fee: €80 (₹7,240)
• VFS service charge: €19 (₹1,940)
• Total: Approximately ₹9,180

Important: Visa fees are non-refundable, even if your application is rejected or you withdraw it.

Step 5: Download and Print Application Form

After successful payment:

• Download the completed application form (PDF)
• Print the form on A4-size paper
• Sign and date the form in black ink
• Attach one recent photograph to the designated space
• Do not fold or staple the form

Step 6: Book VFS Global Appointment

Visit VFS Global Website:

• Go to visa.vfsglobal.com/ind/en/dnk
• Click "Book an Appointment"
• Log in with your application reference number
• Select your preferred VFS center location

VFS Centers in India:

• New Delhi
• Mumbai
• Bengaluru
• Chennai
• Kolkata
• Pune
• Ahmedabad
• Chandigarh
• Hyderabad
• Kochi
• Jalandhar
• Goa

Choose Appointment Date and Time:

• Check available slots
• Select a convenient date and time
• Confirm your appointment
• Receive appointment confirmation email
• Print the appointment letter

Appointment Availability:

• Appointments can be booked up to 6 months in advance
• Peak season (May-August, December-January): Book 3-4 weeks ahead
• Off-season: Appointments usually available within 1-2 weeks

Important: You must complete the online application and payment BEFORE booking the VFS appointment.

Step 7: Attend VFS Global Appointment

Before Your Appointment:

What to Bring:

• Printed appointment letter
• Original passport
• All original documents
• Photocopies of all documents
• Visa application form (signed and with photo)
• Payment receipt
• Government-issued photo ID (Aadhaar, PAN, Driving License)

What NOT to Bring:

• Electronic devices (phones, tablets, laptops)
• USB drives or hard disks
• Large bags or luggage
• Food or beverages
• Sharp objects

Note: VFS centers have storage facilities (₹200 per hour) for electronic items, but it's better to leave them at home or in your vehicle.

At the VFS Center:

Arrival:

• Arrive 15 minutes before your appointment time
• Show appointment letter and ID to security
• Receive a token number
• Wait in the applicant lounge

Document Submission:

• Your token will be called
• Proceed to the designated counter
• Submit all documents to the VFS officer
• Officer will verify documents against checklist
• Missing documents will be noted

Biometric Data Collection:

• Fingerprints of all 10 fingers will be scanned
• Digital photograph will be taken
• Biometrics are valid for 5 years for Schengen applications

Interview (if required):

• Some applicants may be asked basic questions
• Answer honestly and confidently
• Questions may include:
• Purpose of your visit
• Details about your business meetings
• Your employment and company
• Your travel history
• Your ties to India

Acknowledgment Receipt:

• Receive an acknowledgment receipt with tracking number
• Keep this receipt safe for tracking your application
• Your passport will be retained for visa processing

Appointment Duration: The entire process typically takes 15-30 minutes.

Step 8: Application Processing

After VFS Submission:

• VFS Global forwards your application to the Danish Embassy
• Embassy reviews your application and documents
• Processing begins once the embassy receives your file
• Additional documents may be requested if needed
• Embassy may call you for an interview (rare for business visas)

Processing Timeline:

• Standard processing: 15 calendar days
• Complex cases: Up to 45 calendar days
• Peak season: May extend beyond standard time
• VFS to Embassy transfer: 1-2 days
• Embassy to VFS return: 1-2 days

Application Status Tracking:

• Track your application on VFS Global website
• Use your application reference number and passport number
• Status updates:
• "Application received at VFS"
• "Application forwarded to Embassy"
• "Application under process at Embassy"
• "Application processed - ready for collection"

Step 9: Passport Collection

Collection Options:

Option 1: Self-Collection from VFS Center

• Visit the same VFS center where you submitted
• Bring acknowledgment receipt and ID proof
• Collect during VFS working hours
• Check passport and visa carefully before leaving

Option 2: Courier Delivery

• Opt for courier service during application (additional fee: ₹300-500)
• Passport delivered to your registered address
• Signature required upon delivery
• Tracking number provided

Option 3: Authorized Representative

• Someone else can collect on your behalf
• Provide authorization letter
• Representative must bring their ID proof
• Original acknowledgment receipt required

Visa Sticker Verification:

When you receive your passport, immediately verify:

• Your name is spelled correctly
• Passport number is correct
• Visa validity dates (from-to)
• Number of entries (single/multiple)
• Duration of stay (90 days)
• Visa type (Type C - Business)
• Any remarks or conditions

If there are errors: Immediately contact VFS Global and the Danish Embassy for correction.

Step 10: Pre-Travel Preparation

After Receiving Your Visa:

Make Travel Bookings:

• Book confirmed flight tickets
• Reserve hotels for your entire stay
• Arrange airport transfers in Denmark

Purchase Travel Insurance:

• Buy Schengen travel insurance (if not done earlier)
• Ensure coverage for entire trip duration
• Carry insurance policy document

Prepare Travel Documents:

• Passport with visa
• Flight tickets (print and digital copies)
• Hotel reservations
• Travel insurance policy
• Invitation letter from Danish company
• Business meeting schedule
• Emergency contact numbers
• Danish Embassy contact in India
• Indian Embassy contact in Denmark

Financial Preparation:

• Carry sufficient cash (Euros or Danish Krone)
• International credit/debit cards
• Inform your bank about international travel
• Keep emergency funds

Health Preparation:

• Check if any vaccinations are required
• Carry prescription medicines with doctor's note
• Keep a basic first-aid kit

Important Documents to Carry:

• All original documents submitted for visa
• Copies of all documents
• Business cards
• Company profile/brochure
• Presentation materials (if applicable)

Understanding the complete fee structure helps you budget for your Denmark business visa application. Here's a detailed breakdown of all costs involved:

Official Visa Fees

Denmark Business Schengen Visa Fee:

• Adults (18 years and above): €80 (approximately ₹7,240)
• Children (6-12 years): €40 (approximately ₹3,620)
• Children (under 6 years): Free

Exchange Rate: The fee is charged in Euros, but you pay in Indian Rupees at the prevailing exchange rate on the day of payment. The rate fluctuates, so the INR amount may vary slightly.

VFS Global Service Charges

Mandatory VFS Service Fee:

• Per applicant: €19 (approximately ₹1,940)
• This fee is charged by VFS Global for processing your application
• Non-refundable regardless of visa outcome

Total Basic Cost:

• Visa Fee: ₹7,240
• VFS Service Fee: ₹1,940
• Total: ₹9,180 (approximately)

Additional Optional Services

Courier Service:

• Cost: ₹300-500 per application
• Passport delivered to your address
• Tracking provided
• Recommended for convenience

SMS Updates:

• Cost: ₹50-100
• Receive SMS notifications about application status
• Updates at each stage of processing

Photograph Service:

• Cost: ₹200-300
• If you don't have compliant photographs
• VFS can take photos at the center

Photocopy Service:

• Cost: ₹2-5 per page
• If you need additional copies at the center

Form Filling Assistance:

• Cost: ₹1,000-1,500
• VFS staff helps fill application form
• Not recommended - you can do it yourself

Prime Time Appointment:

• Cost: ₹500-1,000
• Book appointment during peak hours
• Faster processing at VFS center

Lounge Service:

• Cost: ₹3,000-3,500 per person
• Separate waiting area
• Refreshments provided
• Document verification assistance
• Not recommended - regular service is sufficient

Payment Methods

Accepted Payment Modes:

• Credit cards (Visa, Mastercard, American Express)
• Debit cards
• Net banking
• UPI (at some centers)

Payment Process:

• Pay online during application submission
• Payment gateway is secure and encrypted
• Save payment confirmation receipt
• Print receipt for VFS appointment

Fee Exemptions and Waivers

Free Visa Categories:

• Children under 6 years
• School students on educational trips (with supporting documents)
• Researchers traveling for scientific research
• Participants in non-profit cultural/sports events
• Close family members of EU/EEA nationals

Reduced Fee (€40):

• Children aged 6-12 years
• Students on study-related trips

Important: Even if visa fee is waived, VFS service charges still apply.

Refund Policy

Non-Refundable Fees:

• Visa fees are NOT refunded if:
• Your application is rejected
• You withdraw your application
• You don't attend the appointment
• You cancel your trip after visa approval

Refundable Scenarios:

• If the embassy cancels your appointment
• If VFS fails to process your application due to their error
• If you paid twice by mistake

Cost Comparison with Other Schengen Countries

Denmark's visa fees are standard across all Schengen countries:

• France: €80
• Germany: €80
• Italy: €80
• Spain: €80
• Netherlands: €80
• Sweden: €80

VFS service charges vary by country:

• Denmark: €19 (₹1,940)
• France: €15 (₹1,400)
• Germany: €19 (₹1,940)
• Italy: €19 (₹1,940)

Hidden Costs to Consider

Travel Insurance:

• Cost: ₹500-1,500 per day
• Mandatory for visa approval
• Budget ₹5,000-15,000 for a 10-day trip

Document Preparation:

• Photographs: ₹100-200
• Photocopies: ₹200-300
• Notarization (if required): ₹100-200 per document
• Translation (if required): ₹500-1,000 per page

Travel to VFS Center:

• Transportation costs
• Parking fees (if applicable)
• Accommodation (if VFS center is in another city)

Total Estimated Cost:

• Visa and VFS fees: ₹9,180
• Travel insurance: ₹10,000
• Document preparation: ₹500
• Courier service: ₹400
• Travel to VFS: ₹500
• Grand Total: ₹20,580 (approximately)

Money-Saving Tips

1. Apply Early: Avoid last-minute rush fees
2. Skip Optional Services: Lounge service and form-filling assistance are unnecessary
3. Prepare Documents Yourself: Save on professional services
4. Group Applications: If traveling with colleagues, share document preparation costs
5. Compare Insurance: Shop around for best travel insurance rates
6. Self-Collection: Skip courier fee by collecting passport yourself

Understanding the Denmark business visa processing timeline helps you plan your application and travel dates effectively. Here's everything you need to know about processing times in 2025-2026:

Standard Processing Time

Official Processing Duration:

• Normal cases: 15 calendar days from the date the embassy receives your application
• Complex cases: Up to 45 calendar days
• Peak season: May extend beyond standard time

Important: Processing time starts when the Danish Embassy receives your file from VFS Global, NOT when you submit at VFS.

Complete Timeline Breakdown

Week 1-2: Document Preparation

• Gather all required documents
• Request invitation letter from Danish company
• Obtain NOC from employer
• Collect bank statements and financial documents
• Get photographs taken
• Prepare cover letter

Week 3: Online Application

• Complete online visa application form
• Pay visa fees
• Download and print application form
• Book VFS Global appointment

Week 4: VFS Appointment

• Attend VFS appointment
• Submit documents and biometrics
• Receive acknowledgment receipt

Day 1-2 After VFS Submission:

• VFS verifies and organizes documents
• Application forwarded to Danish Embassy

Day 3-17 (Standard Processing):

• Embassy reviews application
• Document verification
• Background checks
• Decision made

Day 18-19:

• Passport returned to VFS Global
• Ready for collection notification

Total Timeline: 4-6 weeks from starting document preparation to receiving your visa.

Factors Affecting Processing Time

Factors That May Delay Processing:

1. Incomplete Documentation:
• Missing documents require additional submission
• Adds 5-10 days to processing time
2. Peak Travel Season:
• May-August (summer holidays)
• December-January (winter holidays)
• Processing may take 20-30 days instead of 15
3. Public Holidays:
• Danish public holidays
• Indian public holidays
• Embassy closed days
• Can add 3-5 days
4. Additional Verification:
• Embassy may need to verify employment
• Contact Danish company for confirmation
• Background checks
• Adds 10-15 days
5. Interview Requirement:
• If embassy requests personal interview
• Scheduling and attending adds 7-10 days
6. Consultation with Other Schengen States:
• For certain nationalities or cases
• Adds 10-12 days minimum
7. Transfer to Danish Immigration Service (DIS):
• Complex cases escalated to DIS
• Adds 45 days to processing

Factors That Speed Up Processing:

1. Complete Documentation:
• All documents submitted correctly
• No follow-up required
2. Strong Application:
• Clear business purpose
• Solid financial proof
• Good travel history
3. Off-Peak Season:
• September-November
• February-April
• Faster processing
4. Red Carpet Visa:
• Expedited processing for approved companies
• Priority handling

When to Apply

Recommended Application Timeline:

Earliest Application:

• You can apply up to 6 months (180 days) before your intended travel date
• 9 months for seafarers

Latest Application:

• Minimum 15 days before travel (not recommended)
• Embassy advises at least 4 weeks in advance

Ideal Application Window:

• 4-6 weeks before travel for normal season
• 6-8 weeks before travel for peak season
• 8-10 weeks before travel if you have complex documentation

Example Timeline:

If you plan to travel on January 15, 2026:

• Start document preparation: November 15, 2025
• Submit online application: December 1, 2025
• VFS appointment: December 8, 2025
• Expected visa approval: December 23-30, 2025
• Buffer time: 15 days before travel

Processing Time by VFS Center

Processing time is generally uniform across all VFS centers in India, but appointment availability varies:

Major Cities (Faster Appointment Availability):

• New Delhi: 3-7 days
• Mumbai: 3-7 days
• Bengaluru: 5-10 days
• Chennai: 5-10 days

Tier-2 Cities (Moderate Availability):

• Pune: 7-14 days
• Ahmedabad: 7-14 days
• Kolkata: 7-14 days
• Hyderabad: 7-14 days

Smaller Centers (Limited Availability):

• Chandigarh: 10-21 days
• Kochi: 10-21 days
• Jalandhar: 10-21 days
• Goa: 10-21 days

Tracking Your Application

How to Track:

1. VFS Global Website:
• Visit visa.vfsglobal.com/ind/en/dnk
• Click "Track Your Application"
• Enter application reference number and passport number
• View current status
2. SMS Updates:
• If you opted for SMS service
• Receive updates at each stage
3. Email Notifications:
• Automatic emails from VFS Global
• Check spam folder regularly

Application Status Stages:

1. "Application Received at VFS Global"
• Your documents are with VFS
• Being verified and organized
2. "Application Forwarded to Embassy"
• File sent to Danish Embassy
• Processing will begin
3. "Application Under Process at Embassy"
• Embassy is reviewing your application
• Decision pending
4. "Application Processed - Ready for Collection"
• Decision made
• Passport ready at VFS center
5. "Passport Dispatched"
• If you opted for courier
• Passport on the way to your address

What to Do If Processing Takes Too Long

If your application exceeds standard processing time:

1. Check Application Status:
• Verify current status on VFS website
• Ensure no additional documents are requested
2. Contact VFS Global:
• Call VFS helpline: +91 22-67866009
• Email: info.dkin@vfshelpline.com
• Provide application reference number
3. Contact Danish Embassy:
• Embassy Visa Helpline: +91 (011) 4209 0751
• Available: Monday, Wednesday, Friday (2:00-3:00 PM)
• Email: delambvisa@um.dk
4. Visit VFS Center:
• If no response via phone/email
• Bring acknowledgment receipt and ID
5. Escalate if Necessary:
• If processing exceeds 45 days without update
• File a formal complaint with VFS
• Contact Danish Embassy directly

Emergency/Urgent Travel

If you have urgent business travel:

1. Mention Urgency:
• Clearly state urgency in cover letter
• Provide supporting documents (meeting dates, conference registration)
2. Contact Embassy:
• Call embassy visa helpline
• Explain your situation
• Request expedited processing
3. Red Carpet Visa:
• Check if your company qualifies
• Faster processing for approved companies
4. Premium Services:
• Some visa consultants offer expedited services
• Higher fees but faster processing

Note: There's no official "express" or "urgent" visa service for Denmark. Processing time cannot be guaranteed even in emergencies.

VFS Global is the official visa application center for Denmark in India. Understanding the appointment booking process ensures a smooth application experience.

VFS Global Centers in India

Major VFS Centers:

1. New Delhi
• Address: VFS Global, Shivaji Stadium, Connaught Place
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: High
2. Mumbai
• Address: VFS Global, Prabhadevi
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: High
3. Bengaluru
• Address: VFS Global, Richmond Road
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Moderate
4. Chennai
• Address: VFS Global, Nungambakkam
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Moderate
5. Kolkata
• Address: VFS Global, Park Street
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Moderate
6. Pune
• Address: VFS Global, Shivajinagar
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Moderate
7. Ahmedabad
• Address: VFS Global, Ashram Road
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Moderate
8. Hyderabad
• Address: VFS Global, Begumpet
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Moderate
9. Chandigarh
• Address: VFS Global, Sector 17
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Low
10. Kochi
• Address: VFS Global, Panampilly Nagar
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Low
11. Jalandhar
• Address: VFS Global, Model Town
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Low
12. Goa
• Address: VFS Global, Panaji
• Working Hours: 8:00 AM - 3:00 PM (Monday-Friday)
• Appointment Availability: Low

How to Book VFS Appointment

Step-by-Step Booking Process:

Step 1: Complete Online Application

• You MUST complete the online visa application on ApplyVisa portal first
• Pay the visa fee online
• Receive application reference number
• Download and print the application form

Step 2: Visit VFS Global Website

• Go to visa.vfsglobal.com/ind/en/dnk
• Click "Book an Appointment"
• Select "Denmark" as destination
• Choose "Business Visa" as visa type

Step 3: Enter Application Details

• Enter your application reference number
• Enter your passport number
• Enter your date of birth
• Enter your email address

Step 4: Select VFS Center

• Choose your preferred VFS center location
• Consider proximity to your city
• Check appointment availability

Step 5: Choose Date and Time

• View available appointment slots
• Select a convenient date
• Choose a time slot
• Confirm your selection

Step 6: Confirm Appointment

• Review appointment details
• Confirm booking
• Receive confirmation email
• Download and print appointment letter

Appointment Confirmation Email Contains:

• Appointment date and time
• VFS center address
• Application reference number
• List of documents to bring
• Instructions for the appointment

Appointment Availability and Booking Tips

Peak Season Challenges:

• May-August: Very limited slots
• December-January: High demand
• Book 3-4 weeks in advance

Off-Season Advantages:

• September-November: Good availability
• February-April: Easy booking
• Appointments available within 1 week

Tips for Getting Appointments:

1. Book Early Morning:
• Check VFS website at 12:00 AM
• New slots often released at midnight
• Higher chance of getting preferred date
2. Check Multiple Centers:
• If your preferred center is full
• Check nearby cities
• Consider traveling to another city
3. Be Flexible:
• Have multiple date options
• Consider weekday appointments
• Early morning slots fill up fast
4. Set Alerts:
• Use third-party appointment tracking tools
• Get notified when slots open
• Act quickly when slots available
5. Avoid Last-Minute Booking:
• Don't wait until 2 weeks before travel
• Book as soon as you have documents ready
• Buffer time for processing

What to Expect at VFS Appointment

Before Entering VFS Center:

Security Check:

• Show appointment letter and ID to security
• No electronic devices allowed inside
• No large bags or luggage
• No food or beverages

Storage Facility:

• Available for electronic items
• Cost: ₹200 per hour
• Better to leave items at home/vehicle

Entry Timing:

• Arrive 15 minutes before appointment
• Entry allowed only 15 minutes before scheduled time
• Late arrivals may need to reschedule

Inside VFS Center:

Token System:

• Receive a token number upon entry
• Wait in the applicant lounge
• Your token will be called on screen

Document Submission Counter:

• Proceed to designated counter when called
• VFS officer will verify your documents
• Check each document against checklist
• Missing documents will be noted
• Officer may ask basic questions

Biometric Collection:

• Fingerprints of all 10 fingers scanned
• Digital photograph taken
• Process takes 2-3 minutes
• Biometrics valid for 5 years

Payment (if pending):

• If you haven't paid online
• Pay at VFS counter
• Cash/card accepted

Acknowledgment Receipt:

• Receive receipt with tracking number
• Keep safe for tracking and collection
• Your passport will be retained

Total Time at VFS:

• Entire process: 15-30 minutes
• Waiting time depends on crowd
• Morning appointments usually faster

VFS Global Contact Information

VFS Denmark Helpline:

• Phone: +91 22-67866009
• Working Hours: 8:00 AM - 5:00 PM (Monday-Friday)
• Email: info.dkin@vfshelpline.com

Danish Embassy Visa Helpline:

• Phone: +91 (011) 4209 0751
• Working Hours: 2:00 PM - 3:00 PM (Monday, Wednesday, Friday)
• Email: delambvisa@um.dk

General Queries:

• Embassy Email: delamb@um.dk (No visa enquiries)
• Embassy Phone: +91 (011) 4209 0700 (No visa enquiries)

VFS Global Additional Services

Visa at Your Doorstep:

• VFS representative visits your location
• Document collection and biometric capture at your office/home
• Cost: ₹5,000-10,000 per person
• Available in major cities
• Book at least 1 week in advance

Document Verification Service:

• Pre-appointment document check
• Ensures all documents are in order
• Cost: ₹1,000-1,500
• Reduces rejection risk

Courier Return Service:

• Passport delivered to your address
• Cost: ₹300-500
• Tracking provided
• Signature required

SMS Updates:

• Application status via SMS
• Cost: ₹50-100
• Updates at each stage

Common VFS Appointment Issues and Solutions

Issue 1: No Appointment Slots Available

• Solution: Check at midnight for new slots, try nearby cities, be flexible with dates

Issue 2: Missed Appointment

• Solution: Rebook immediately, may incur additional fee, contact VFS helpline

Issue 3: Technical Issues During Booking

• Solution: Clear browser cache, try different browser, contact VFS helpline

Issue 4: Wrong Information Entered

• Solution: Contact VFS immediately, may need to cancel and rebook

Issue 5: Appointment Confirmation Not Received

• Solution: Check spam folder, log in to VFS portal to view booking, contact helpline

Demonstrating sufficient financial means is crucial for Denmark business visa approval. The Danish authorities need assurance that you can support yourself during your stay without becoming a burden on their social system.

Minimum Financial Requirements

Daily Subsistence Amount:

The Danish Immigration Service specifies minimum amounts you must have available per day of stay:

For Hotel Accommodation:

• 500 Danish Krone (DKK) per day
• Approximately €67 per day
• Approximately ₹6,000 per day

For Budget/Cheaper Accommodation:

• 350 Danish Krone (DKK) per day
• Approximately €47 per day
• Approximately ₹4,200 per day

If Accommodation is Prepaid:

• Lower daily amount required
• Must provide proof of prepayment
• Hotel booking confirmation with payment receipt

Example Calculation:

For a 10-day business trip staying in hotels:

• 10 days × ₹6,000 = ₹60,000 minimum
• Recommended: ₹1,50,000-2,00,000 for comfort and credibility

For a 15-day trip with prepaid accommodation:

• 15 days × ₹4,200 = ₹63,000 minimum
• Recommended: ₹1,50,000-2,00,000

Bank Statement Requirements

What Embassy Looks For:

1. Sufficient Balance:
• Minimum balance as per daily requirement
• Recommended: 2-3 times the minimum
• Consistent balance over 6 months
2. Regular Income:
• Monthly salary credits (for employees)
• Regular business transactions (for self-employed)
• Consistent income pattern
3. Transaction History:
• Normal spending patterns
• No sudden large deposits
• Active account usage
4. Account Stability:
• Account maintained for at least 6 months
• No recent account opening
• Good banking relationship

Red Flags to Avoid:

1. Sudden Large Deposits:
• Depositing large sums just before application
• Looks suspicious and raises questions
• Embassy may ask for source of funds
2. Very Low Balance:
• Balance below minimum requirement
• Suggests financial instability
• High rejection risk
3. Inactive Account:
• No transactions for months
• Suddenly activated before application
• Appears manipulated
4. Borrowed Money:
• Large loan deposits
• Money borrowed from friends/family
• Must be disclosed if asked

Proof of Financial Means

For Salaried Employees:

1. Bank Statements:
• Last 6 months' statements
• Savings account preferred
• Original bank statements with stamp and signature
• Should show monthly salary credits
2. Salary Slips:
• Last 3 months' original salary slips
• Company stamp and signature
• Shows regular income
3. Income Tax Returns:
• Last 2-3 years' ITR acknowledgments
• Form 16 from employer
• Demonstrates tax compliance
4. Employment Letter:
• Confirms your employment and salary
• Shows job stability

For Self-Employed/Business Owners:

1. Business Bank Statements:
• Last 6 months' business account statements
• Shows business transactions
• Sufficient balance
2. Personal Bank Statements:
• Last 6 months' personal account statements
• Shows personal financial stability
3. Income Tax Returns:
• Last 3 years' ITR acknowledgments
• Business income tax returns
• Profit and loss statements
4. Business Registration:
• Company registration documents
• GST registration
• Shows legitimate business
5. CA Certificate:
• Chartered Accountant certificate
• Confirms business income
• Financial statements

For Sponsored Trips:

If your Danish business partner or your company is sponsoring your trip:

1. Sponsorship Letter:
• From the sponsor (Danish company or your employer)
• States they will bear all expenses
• Includes sponsor's financial documents
2. Sponsor's Bank Statements:
• Last 6 months' statements
• Shows sponsor's financial capacity
3. Company Financial Documents:
• If company is sponsoring
• Company bank statements
• Financial statements
4. Relationship Proof:
• Business relationship documents
• Contracts or agreements
• Previous business dealings

Additional Financial Documents

Fixed Deposits:

• FD certificates
• Shows additional financial stability
• Not mandatory but strengthens application

Mutual Funds/Investments:

• Investment statements
• Share certificates
• Demonstrates financial planning

Property Ownership:

• Property documents
• Shows assets in India
• Indicates strong ties to home country

Credit Card Statements:

• Last 3 months' statements
• Shows spending capacity
• Good credit history

Financial Tips for Strong Application

1. Maintain Healthy Balance:
• Keep 2-3 times minimum requirement
• Don't withdraw large amounts before application
• Show consistent balance
2. Show Regular Income:
• Salary credits every month
• Business transactions regularly
• Demonstrates financial stability
3. Avoid Last-Minute Deposits:
• Don't deposit large sums just before applying
• If necessary, provide explanation and source proof
• Better to apply when finances are naturally strong
4. Use Primary Account:
• Submit statements from your main account
• Account with regular usage
• Not a dormant or newly opened account
5. Declare All Sources:
• If using multiple accounts, declare all
• If receiving financial support, disclose
• Honesty is crucial
6. Organize Financial Documents:
• Arrange in chronological order
• Highlight salary credits
• Make it easy for visa officer to review

What If You Don't Meet Financial Requirements?

Options:

1. Sponsorship:
• Get sponsorship from Danish company
• Or from your employer in India
• Sponsor must provide financial documents
2. Joint Account:
• If married, use joint account
• Provide marriage certificate
• Both account holders' documents
3. Family Support:
• Parents or spouse can sponsor
• Provide relationship proof
• Sponsor's financial documents
4. Company Support:
• Company bears all expenses
• Company provides financial guarantee
• Company bank statements
5. Postpone Application:
• Build financial stability
• Save sufficient funds
• Apply when finances are stronger

Financial Document Checklist

Essential Financial Documents:

•  Last 6 months' bank statements (original with stamp)
•  Last 3 months' salary slips (for employees)
•  Last 2-3 years' ITR acknowledgments
•  Form 16 (for employees)
•  Employment letter with salary details
•  Business registration documents (for self-employed)
•  Company bank statements (for self-employed)
•  Sponsorship letter (if applicable)
•  Sponsor's financial documents (if applicable)

Optional but Recommended:

•  Fixed deposit certificates
•  Investment statements
•  Property documents
•  Credit card statements
•  CA certificate (for self-employed)

Understanding why Denmark business visa applications get rejected helps you avoid these pitfalls and strengthen your application. Here are the most common rejection reasons and how to prevent them:

1. Insufficient Financial Proof

Why Applications Get Rejected:

• Bank balance below minimum requirement
• Sudden large deposits without explanation
• Inactive or newly opened bank account
• No regular income shown
• Inconsistent financial documents

How to Avoid:

• Maintain sufficient balance (2-3 times minimum)
• Use your primary, active bank account
• Show regular salary/business income
• Avoid last-minute large deposits
• Provide complete financial documentation

2. Incomplete or Incorrect Documentation

Why Applications Get Rejected:

• Missing required documents
• Unsigned application form
• Expired passport
• Incorrect or mismatched information
• Poor quality photocopies
• Documents not in required format

How to Avoid:

• Use the official document checklist
• Double-check all documents before submission
• Ensure passport validity (6+ months)
• Sign all required forms
• Provide clear, color photocopies
• Verify all information matches across documents

3. Unclear Purpose of Visit

Why Applications Get Rejected:

• Vague business purpose
• Weak or generic invitation letter
• No clear business relationship
• Inconsistent information about meetings
• Suspicious business activities

How to Avoid:

• Provide detailed, specific invitation letter
• Clearly explain business purpose in cover letter
• Include meeting schedules and agendas
• Show established business relationship
• Provide company profiles and contracts

4. Weak Ties to India

Why Applications Get Rejected:

• No stable employment
• No family in India
• No property ownership
• Previous overstays in other countries
• Suspicion of immigration intent

How to Avoid:

• Provide strong employment proof (NOC, contract)
• Show family ties (marriage certificate, children)
• Include property documents
• Demonstrate social and economic ties
• Explain your reasons to return to India

5. Travel Insurance Issues

Why Applications Get Rejected:

• No travel insurance provided
• Insurance coverage below €30,000
• Insurance not valid for all Schengen countries
• Insurance dates don't cover entire trip
• Insurance from non-approved provider

How to Avoid:

• Purchase Schengen-compliant insurance
• Ensure €30,000 minimum coverage
• Coverage valid for all Schengen states
• Insurance dates cover entire trip + buffer
• Use approved insurance providers

6. Previous Visa Violations

Why Applications Get Rejected:

• Previous Schengen visa overstay
• Visa violations in other countries
• Deportation history
• False information in previous applications
• Banned from Schengen area

How to Avoid:

• Always comply with visa conditions
• Never overstay your visa
• Be honest about previous violations
• Provide explanation if past issues exist
• Wait for ban period to expire before reapplying

7. Suspicious Travel History

Why Applications Get Rejected:

• No previous international travel
• Multiple visa rejections
• Frequent travel to high-risk countries
• Gaps in travel history explanation
• Inconsistent travel patterns

How to Avoid:

• Build travel history gradually
• Start with easier visa countries
• Explain gaps in travel history
• Provide all previous visa copies
• Show pattern of returning to India

8. Fraudulent Documents

Why Applications Get Rejected:

• Fake bank statements
• Forged invitation letters
• False employment certificates
• Manipulated financial documents
• Fake hotel bookings

How to Avoid:

• NEVER submit fake documents
• Use only genuine, verifiable documents
• Embassy can verify all documents
• Fraud leads to permanent ban
• Honesty is always the best policy

9. Inadequate Accommodation Proof

Why Applications Get Rejected:

• No hotel bookings provided
• Unconfirmed or fake bookings
• Accommodation dates don't match travel dates
• No address provided
• Suspicious booking confirmations

How to Avoid:

• Provide confirmed hotel reservations
• Ensure dates match your travel itinerary
• Use reputable booking platforms
• Include hotel contact details
• Or provide invitation letter with host's address

10. Interview Performance Issues

Why Applications Get Rejected:

• Inconsistent answers during interview
• Unable to explain business purpose
• Nervous or suspicious behavior
• Contradicting information in documents
• Poor communication

How to Avoid:

• Prepare for potential interview
• Know your business purpose clearly
• Be confident and honest
• Answer questions directly
• Stay calm and composed

11. Timing and Validity Issues

Why Applications Get Rejected:

• Applying too early (more than 6 months)
• Applying too late (less than 15 days)
• Requesting visa validity longer than needed
• Dates don't align with business invitation
• Unrealistic travel plans

How to Avoid:

• Apply 4-6 weeks before travel
• Request appropriate visa validity
• Ensure all dates are consistent
• Realistic travel itinerary
• Match visa dates with invitation letter

12. Employer/Company Issues

Why Applications Get Rejected:

• Unverifiable employer information
• Company doesn't exist or is fake
• No proper NOC from employer
• Employer refuses to confirm employment
• Suspicious business activities

How to Avoid:

• Provide complete company details
• Ensure employer is contactable
• Get proper NOC on company letterhead
• Include company registration documents
• Legitimate, verifiable business

What to Do If Your Visa Is Rejected

Immediate Steps:

1. Understand the Reason:
• Read the rejection letter carefully
• Identify specific grounds for rejection
• Note the rejection code
2. Collect Additional Documents:
• Address the rejection reasons
• Gather stronger supporting documents
• Fix any errors or gaps
3. Wait Before Reapplying:
• Don't reapply immediately
• Take time to strengthen your application
• Usually wait 2-4 weeks
4. Reapply with Stronger Application:
• Address all rejection reasons
• Provide additional supporting documents
• Write a detailed cover letter explaining improvements
• Consider professional visa consultant
5. Appeal (if applicable):
• Some rejections can be appealed
• File appeal within specified timeframe
• Provide additional evidence
• Legal assistance may help

Rejection Codes and Meanings:

• Code 1: Invalid travel document
• Code 2: Insufficient financial means
• Code 3: Purpose and conditions of stay not justified
• Code 4: Insufficient ties to home country
• Code 5: Risk of illegal immigration
• Code 6: False or misleading information
• Code 7: Previous visa violations
• Code 8: Security threat
• Code 9: Insufficient travel insurance

Prevention is Better Than Cure

Best Practices:

1. Start Early: Begin preparation 6-8 weeks before travel
2. Be Thorough: Complete all documentation meticulously
3. Be Honest: Never provide false information
4. Be Consistent: Ensure all documents align
5. Be Prepared: Anticipate questions and have answers ready
6. Seek Help: Consider professional assistance if unsure
7. Learn from Others: Research common mistakes
8. Stay Updated: Check latest requirements on official websites

Based on successful applications and visa officer insights, here are expert tips to maximize your chances of Denmark business visa approval:

1. Document Preparation Tips

Create a Document Checklist:

• Use the official VFS checklist
• Tick off each document as you prepare it
• Organize documents in the specified order
• Use paper clips, not staples

Quality Matters:

• Use high-quality photocopies (color, clear)
• Original documents should be pristine
• No torn, damaged, or faded documents
• Professional presentation

Consistency is Key:

• Ensure all information matches across documents
• Same name spelling everywhere
• Consistent dates and details
• No contradictions

Translations:

• If any document is not in English or Danish
• Get certified translations
• Include both original and translated versions

2. Financial Documentation Tips

Bank Statement Best Practices:

• Request statements directly from bank (not printouts)
• Bank stamp and signature on every page
• Highlight salary credits with a marker
• Add a note explaining any unusual transactions

Show Financial Stability:

• Maintain consistent balance for 6 months
• Regular income deposits
• Normal spending patterns
• No sudden changes

Multiple Income Sources:

• If you have multiple income sources, show all
• Rental income, investments, business income
• Demonstrates financial diversity

Avoid These Mistakes:

• Don't borrow money just for visa
• Don't deposit large sums suddenly
• Don't use a dormant account
• Don't hide debts or loans

3. Invitation Letter Tips

Make It Detailed:

• Specific business activities
• Exact meeting dates and times
• Names of people you'll meet
• Locations of meetings
• Expected outcomes

Company Credibility:

• Use official company letterhead
• Include company registration number
• Provide company website
• Add direct contact details

Relationship Proof:

• Show how you know the Danish company
• Previous business dealings
• Contracts or agreements
• Email correspondence

Financial Responsibility:

• Clearly state who pays for what
• If Danish company sponsors, mention explicitly
• If self-funded, state clearly

4. Cover Letter Tips

Be Personal and Specific:

• Address the visa officer directly
• Explain your specific situation
• Don't use generic templates
• Make it genuine

Structure Your Letter:

• Introduction: Who you are
• Purpose: Why you're traveling
• Details: What you'll do in Denmark
• Ties: Why you'll return to India
• Conclusion: Request for visa

Highlight Key Points:

• Your strong ties to India
• Your financial stability
• Your genuine business purpose
• Your travel history (if good)

Keep It Concise:

• 1-2 pages maximum
• Clear and easy to read
• Professional tone
• No spelling or grammar errors

5. Employment Documentation Tips

NOC Should Be Comprehensive:

• Mention your designation and responsibilities
• State your salary
• Confirm leave approval
• Assure job security upon return
• Provide HR contact for verification

Show Job Stability:

• Long tenure with current employer
• Promotion history
• Important role in company
• Ongoing projects

Company Legitimacy:

• Provide company registration
• Company website
• Your business card
• Office address and contact

6. Travel Itinerary Tips

Be Realistic:

• Don't overpack your schedule
• Allow for travel time
• Include rest days
• Logical sequence of activities

Be Specific:

• Exact dates and times
• Specific locations
• Names of people/companies
• Purpose of each activity

Match Everything:

• Itinerary matches invitation letter
• Hotel bookings match itinerary
• Flight dates align with itinerary
• Visa dates cover entire itinerary

7. Interview Preparation Tips

Know Your Application:

• Memorize key details
• Understand your business purpose
• Know your travel dates
• Remember financial details

Practice Common Questions:

• Why are you going to Denmark?
• What is your business purpose?
• Who will you meet?
• How long will you stay?
• Who is paying for your trip?
• What do you do in India?
• Why will you return to India?

Be Confident:

• Maintain eye contact
• Speak clearly
• Don't appear nervous
• Be honest and direct

Bring Supporting Documents:

• Even if not asked, have them ready
• Can provide if questions arise
• Shows preparedness

8. Application Timing Tips

Apply at the Right Time:

• 4-6 weeks before travel (ideal)
• Not too early (max 6 months)
• Not too late (min 15 days)
• Consider peak seasons

Avoid Peak Seasons:

• May-August: High volume
• December-January: Holiday rush
• Apply in off-season if possible

Plan for Delays:

• Don't book non-refundable tickets before visa
• Keep buffer time
• Be prepared for additional document requests

9. VFS Appointment Tips

Be Punctual:

• Arrive 15 minutes early
• Don't be late
• Respect appointment time

Dress Professionally:

• Business attire preferred
• Creates good impression
• Shows seriousness

Be Organized:

• Documents in order
• Easy to access
• Labeled if necessary

Be Polite:

• Courteous to VFS staff
• Follow instructions
• Don't argue or complain

10. Post-Submission Tips

Track Your Application:

• Check status regularly
• Respond quickly if documents requested
• Keep phone and email accessible

Be Available:

• Embassy may call for verification
• Employer may be contacted
• Danish company may be contacted

Don't Make Travel Plans:

• Wait for visa approval
• Don't book non-refundable tickets
• Don't make commitments

11. Red Flags to Avoid

Don't:

• Provide fake documents (permanent ban)
• Lie about anything
• Hide previous rejections
• Use visa agents who promise guaranteed approval
• Apply with insufficient funds
• Submit incomplete application
• Ignore document requirements

Do:

• Be completely honest
• Provide genuine documents
• Disclose all relevant information
• Follow official guidelines
• Seek legitimate help if needed

12. Professional Help

When to Consider Visa Consultants:

• First-time applicant
• Previous rejection
• Complex case
• Unsure about documentation
• Limited time

Choosing a Consultant:

• Check credentials and reviews
• Avoid those promising guaranteed approval
• Ensure they're registered
• Understand their fees
• Get everything in writing

What Consultants Can Do:

• Review your documents
• Identify gaps or issues
• Prepare your application
• Guide you through process
• Provide expert advice

What Consultants Cannot Do:

• Guarantee visa approval
• Influence embassy decision
• Create fake documents
• Bypass official process

13. Final Checklist Before Submission

Document Verification:

•  All documents present
•  All forms signed and dated
•  Photographs attached
•  Copies made
•  Documents organized in order

Information Verification:

•  All dates are consistent
•  All names match passport
•  All amounts are correct
•  All signatures are present

Appointment Preparation:

•  Appointment letter printed
•  ID proof ready
•  Payment receipt available
•  Know VFS center location

Mental Preparation:

•  Understand your application
•  Know your business purpose
•  Prepared for questions
•  Confident and calm

Obtaining a Denmark Business Visa for Indians in 2025-2026 requires careful preparation, complete documentation, and understanding of the application process. By following this comprehensive guide, you can significantly increase your chances of visa approval and ensure a smooth business trip to Denmark.

Key Takeaways:

1. Start Early: Begin your application process 4-6 weeks before your intended travel date

2. Be Thorough: Ensure all documents are complete, accurate, and properly organized

3. Show Strong Ties: Demonstrate your intention to return to India through employment, family, and property

4. Financial Stability: Maintain sufficient funds and provide clear financial documentation

5. Be Honest: Never provide false information or fraudulent documents

6. Professional Presentation: Present your application professionally and confidently

Remember:

• Denmark business visa allows 90 days stay within 180 days

• Visa fee: €80 (₹7,240) + VFS charges

• Processing time: 15-45 days

• Apply through VFS Global centers in India

• Travel insurance (€30,000) is mandatory

• Biometric data collection is required

Need Help?

• VFS Denmark Helpline: +91 22-67866009

• Danish Embassy Visa Helpline: +91 (011) 4209 0751

• Email: delambvisa@um.dk

Official Resources:

• Denmark Embassy in India: indien.um.dk

• VFS Global Denmark: visa.vfsglobal.com/ind/en/dnk

• ApplyVisa Portal: applyvisa.um.dk

Disclaimer: Visa regulations can change without notice. Always verify current requirements through official Denmark government sources before applying. This guide is for informational purposes only and does not constitute legal advice.

Last Updated: December, 2025

Content Accuracy:  This comprehensive guide has been prepared based on official Denmark government sources, VFS Global guidelines, and extensive research of successful visa applications. The information is regularly updated to reflect the latest requirements and procedures.

Expert Contributors: BTW Visas experts team with 15+ years of industry experience, with a 99% visa success rate, and have processed more than 4 lakh+ Visas.

General Questions

Q1: Do I need a visa to visit Denmark for business?

Yes, all Indian passport holders need a visa to visit Denmark for any purpose, including business. Denmark is part of the Schengen Area, and Indian nationals must obtain a Schengen business visa before traveling.

Q2: Is there a visa-on-arrival for Indians in Denmark?

No, Denmark does not offer visa-on-arrival for Indian citizens. You must apply for and obtain your visa before traveling to Denmark.

Q3: Can I apply for a Denmark business visa online?

Partially. You can complete the application form and pay fees online through the ApplyVisa portal, but you must attend an in-person appointment at VFS Global for document submission and biometric data collection.

Q4: How long does it take to get a Denmark business visa?

Standard processing time is 15 calendar days from when the embassy receives your application. Complex cases may take up to 45 days. Including VFS processing and document preparation, plan for 4-6 weeks total.

Q5: What is the validity of a Denmark business visa?

Denmark business visas are typically issued for the duration of your business trip, up to a maximum of 90 days within any 180-day period. Multiple-entry visas can be valid for 6 months, 1 year, 2 years, or even 5 years for frequent travelers.

Application Process Questions

Q6: Where do I apply for a Denmark business visa in India?

You apply through VFS Global Visa Application Centers located in major Indian cities including New Delhi, Mumbai, Bengaluru, Chennai, Kolkata, Pune, Ahmedabad, Hyderabad, Chandigarh, Kochi, Jalandhar, and Goa.

Q7: Can I apply for a Denmark visa from any VFS center in India?

Yes, you can apply from any VFS Global center in India, regardless of your city of residence. However, it's more convenient to apply from the center nearest to you.

Q8: How early can I apply for a Denmark business visa?

You can apply up to 6 months (180 days) before your intended travel date. For seafarers, the window is 9 months.

Q9: What is the latest I can apply for a Denmark visa?

The minimum is 15 days before your intended travel date, but this is not recommended. It's advisable to apply at least 4-6 weeks in advance to account for processing time and potential delays.

Q10: Can someone else submit my visa application on my behalf?

No, you must attend the VFS appointment in person for document submission and biometric data collection (fingerprints and photograph).

Document Questions

Q11: What documents do I need for a Denmark business visa?

Key documents include: valid passport, completed application form, photographs, business invitation letter from Denmark, NOC from employer, bank statements (6 months), salary slips (3 months), travel insurance (€30,000 coverage), flight reservations, hotel bookings, and cover letter.

Q12: Do I need an invitation letter from a Danish company?

Yes, a formal invitation letter from your Danish business partner is mandatory for a business visa. It should detail the purpose of your visit, meeting schedules, and who will bear the expenses.

Q13: What should be included in the invitation letter?

The invitation letter should include: Danish company details, your details, purpose of visit, dates of visit, meeting schedule, financial responsibility, company registration number, and authorized signatory.

Q14: Do I need travel insurance for a Denmark business visa?

Yes, Schengen travel insurance with minimum €30,000 coverage is mandatory. It must be valid for all Schengen countries and cover your entire stay.

Q15: Can I use a dummy flight ticket for my visa application?

Yes, you can use a flight reservation or dummy ticket. It's not advisable to purchase non-refundable tickets before your visa is approved.

Financial Questions

Q16: How much bank balance do I need for a Denmark business visa?

You need to show at least 500 DKK (approximately ₹6,000) per day if staying in hotels, or 350 DKK (approximately ₹4,200) per day for budget accommodation. For a 10-day trip, maintain at least ₹1,50,000-2,00,000.

Q17: Can I use my company's bank statement instead of personal?

If you're self-employed, yes. If you're a salaried employee, you should primarily use your personal bank statement, but you can supplement it with company financial documents if the company is sponsoring your trip.

Q18: What if I don't have sufficient funds in my account?

You can get sponsorship from the Danish company inviting you or from your employer in India. The sponsor must provide a sponsorship letter and their financial documents.

Q19: Can I deposit money into my account just before applying?

It's not recommended. Sudden large deposits raise red flags. If necessary, provide an explanation and proof of the source of funds.

Fee Questions

Q20: How much does a Denmark business visa cost?

The visa fee is €80 (approximately ₹7,240) plus VFS service charge of €19 (approximately ₹1,940), totaling around ₹9,180. Additional optional services like courier may cost extra.

Q21: Is the visa fee refundable if my application is rejected?

No, visa fees are non-refundable regardless of the outcome of your application.

Q22: What payment methods are accepted?

You can pay online via credit card, debit card, net banking, or UPI during the online application process.

Processing Questions

Q23: How can I track my Denmark visa application?

You can track your application on the VFS Global website using your application reference number and passport number. You'll also receive email updates if you provided your email address.

Q24: What does "application under process" mean?

It means your application has been forwarded to the Danish Embassy and is currently being reviewed by visa officers.

Q25: Can I expedite my visa processing?

There is no official express or urgent processing service for Denmark visas. However, if you have a genuine emergency, you can contact the embassy and explain your situation.

Q26: What if my visa processing takes longer than 15 days?

Complex cases can take up to 45 days. If your application exceeds this timeframe without updates, contact VFS Global helpline or the Danish Embassy visa helpline.

Visa Validity Questions

Q27: Can I enter Denmark before the visa start date?

No, you can only enter Denmark on or after the "valid from" date mentioned on your visa sticker.

Q28: Can I stay in Denmark beyond my visa expiry date?

No, you must leave Denmark (and the Schengen area) on or before the "valid until" date on your visa. Overstaying can result in fines, deportation, and future visa bans.

Q29: Can I visit other Schengen countries with a Denmark business visa?

Yes, a Denmark Schengen visa allows you to travel to all 27 Schengen member states. However, Denmark should be your main destination (where you spend the most days).

Q30: What is the 90/180 rule?

You can stay in the Schengen area for a maximum of 90 days within any 180-day period. This is a rolling period, not a calendar period.

Rejection Questions

Q31: What are the common reasons for Denmark visa rejection?

Common reasons include insufficient financial proof, incomplete documentation, unclear purpose of visit, weak ties to India, inadequate travel insurance, previous visa violations, and fraudulent documents.

Q32: What should I do if my visa is rejected?

Read the rejection letter carefully to understand the reason. Address the issues, gather stronger supporting documents, and reapply after 2-4 weeks. You can also appeal if you believe the rejection was unjustified.

Q33: Can I reapply immediately after rejection?

Technically yes, but it's not advisable. Take time to strengthen your application and address the rejection reasons before reapplying.

Q34: Will a previous rejection affect my new application?

A previous rejection doesn't automatically lead to another rejection, but you must address the reasons for the previous rejection and provide stronger documentation.

Travel Questions

Q35: Can I work in Denmark on a business visa?

No, a business visa does not permit you to work or take up employment in Denmark. It's only for business meetings, conferences, and related activities.

Q36: Can I extend my Denmark business visa while in Denmark?

Schengen short-stay visas can only be extended in exceptional circumstances (force majeure, humanitarian reasons, serious personal reasons). Regular extensions are not permitted.

Q37: Can I bring my family on a business visa?

Your business visa is only for you. If your family wants to accompany you, they must apply for their own visas (tourist or family visit visas).

Q38: Do I need to book hotels before applying for the visa?

Yes, you need to provide proof of accommodation. However, you can use refundable hotel bookings or reservations that can be canceled if your visa is rejected.

Biometric Questions

Q39: What are biometrics and why are they required?

Biometrics include your fingerprints (all 10 fingers) and a digital photograph. They're required for identity verification and security purposes.

Q40: How long are biometrics valid?

Biometrics are valid for 5 years across all Schengen visa applications. If you apply for another Schengen visa within 5 years, you may not need to provide biometrics again.

Q41: Are there any exemptions from biometric requirements?

Children under 12 years and persons for whom fingerprinting is physically impossible are exempt from biometric requirements.

Special Cases

Q42: I'm self-employed. What additional documents do I need?

In addition to standard documents, provide business registration certificates, GST registration, last 3 years' ITR, company bank statements, business license, and a company profile.

Q43: I'm attending a conference in Denmark. Do I need any special documents?

Yes, provide conference registration confirmation, payment receipt, conference agenda, and invitation from organizers (if you're a speaker or special guest).

Q44: Can I apply for a multiple-entry visa?

Yes, you can request a multiple-entry visa. However, the embassy decides based on your travel history, purpose of visit, and documentation. First-time applicants usually receive single-entry visas.

Q45: I have a diplomatic passport. Do I need a visa?

Indian citizens with diplomatic or official passports are exempt from visa requirements for Denmark. However, verify requirements for other Schengen countries you plan to visit.

Post-Visa Questions

Q46: What should I carry when traveling to Denmark?

Carry your passport with visa, flight tickets, hotel reservations, travel insurance policy, invitation letter, business meeting schedule, and sufficient funds (cash/cards).

Q47: What questions might immigration ask at Denmark airport?

Common questions include: purpose of visit, duration of stay, where you're staying, who you're meeting, your occupation, and when you're returning to India.

Q48: Can I enter Denmark through another Schengen country?

Yes, but Denmark should be your main destination. If you're spending equal time in multiple countries, enter through the first country on your itinerary.

Q49: What if I need to cancel my trip after getting the visa?

If you cancel your trip, your visa remains valid for future use within its validity period. However, if you don't use it at all, it may affect future applications.

Q50: Can I apply for a Denmark residence permit on a business visa?

No, you cannot apply for a residence permit while on a short-stay business visa. You must return to India and apply for a residence/work permit through the proper channels if you want to stay longer than 90 days.