Norway Business Visa for Indians: A Complete Guide (2025-2026)

This is issued for individuals travelling to Norway for the purpose of business. Being a category of the Schengen, nationals from Schengen region and of other countries that have a visa-exemption agreement with Norway do not require a permit. Also known as the Norway Schengen business visa, this permit is issued for a maximum stay duration of up to 90 days in a 180-day period and can be granted with single-entry, double-entry, or even multiple-entries.

The Norway Business Visa is a short-stay Schengen Type C visa specifically designed for Indian nationals traveling to Norway for professional and business-related activities. As Norway is a member of the Schengen Area, this single visa grants you access not only to Norway but also to all 26 Schengen countries, making it an invaluable document for business travelers with multi-country itineraries across Europe.

Key Features of Norway Business Visa 2025-2026

Validity Period: The standard business visa allows stays of up to 90 days within any 180-day period. This means you can spend a maximum of three months in the Schengen Area during a rolling six-month window. The visa can be issued as single-entry, double-entry, or multiple-entry depending on your travel history, purpose, and documentation.

Schengen Area Access: With a Norway business visa, you gain seamless access to Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland. This makes it particularly valuable for business travelers attending conferences, meetings, or trade events across multiple European countries.

Business Purpose Scope: The visa covers a wide range of professional activities including attending business meetings, participating in conferences and seminars, negotiating contracts, attending trade fairs and exhibitions, conducting site visits, and engaging in short-term business consultations. It does not permit employment or long-term work assignments in Norway.

All Indian passport holders require a valid Norway Business Visa to enter Norway for business purposes. There is no visa-on-arrival facility for Indian citizens, and advance visa approval is mandatory before travel. The only exception applies to Indian diplomatic passport holders traveling in an official capacity between India and Norway, as per the bilateral agreement between the two nations.

Eligible Applicants for Business Visa

The Norway business visa is designed for various categories of business travelers from India:

Corporate Employees: Professionals employed by Indian companies who need to travel to Norway for business meetings, negotiations, training sessions, or corporate events. You must provide documentation from your employer confirming your position, purpose of travel, and guarantee of return.

Business Owners and Entrepreneurs: Self-employed individuals, company directors, and business owners traveling to Norway to explore business opportunities, meet potential partners, attend industry conferences, or establish business relationships. You need to provide business registration documents and proof of your company's financial stability.

Conference and Seminar Participants: Professionals invited to attend conferences, seminars, workshops, or training programs in Norway. An official invitation letter from the Norwegian host organization is essential, along with proof of registration or participation fees paid.

Trade Fair Exhibitors: Business representatives attending trade fairs, exhibitions, or industry events in Norway to showcase products, network with potential clients, or explore market opportunities. Documentation should include exhibition registration, booth booking confirmation, and invitation from organizers.

Consultants and Advisors: Independent consultants or advisors traveling to Norway for short-term business consultations, advisory services, or professional meetings with Norwegian companies. A detailed invitation letter specifying the nature of consultation and duration is required.

The Norway Business Visa permits a specific range of professional activities. Understanding what is allowed and what is prohibited is crucial for a successful application and compliant stay in Norway.

Permitted Business Activities

Business Meetings and Negotiations: You can attend face-to-face meetings with Norwegian companies, negotiate contracts, discuss partnership opportunities, and conduct business discussions. These meetings should be documented in your invitation letter with details of the companies involved and meeting agendas.

Conferences and Seminars: Participation in professional conferences, industry seminars, workshops, training sessions, and educational programs is permitted. You should have registration confirmation, invitation letters, and proof of payment for conference fees.

Trade Fairs and Exhibitions: Attending trade fairs, industry exhibitions, product launches, and business expos as a visitor or exhibitor is allowed. Documentation should include exhibition registration, booth booking details, and invitation from event organizers.

Site Visits and Inspections: Conducting site visits to Norwegian facilities, factories, offices, or project locations for inspection, evaluation, or assessment purposes is permitted. The invitation letter should clearly state the purpose and locations to be visited.

Contract Signing and Documentation: Traveling to Norway specifically for signing business contracts, agreements, or legal documents is a valid business purpose. Ensure you have documentation supporting the contract signing purpose.

Market Research and Business Development: Conducting market research, exploring business opportunities, meeting potential distributors or suppliers, and business development activities are permitted under the business visa category.

Prohibited Activities

Employment and Paid Work: The business visa does not permit you to take up employment, work for a Norwegian company, or receive salary or wages from Norwegian sources. If you need to work in Norway, you must apply for a work permit instead.

Long-term Business Operations: Establishing a permanent business presence, opening an office, or conducting long-term business operations requires a different type of permit. The business visa is strictly for short-term activities.

Study or Education: Enrolling in educational courses, attending long-term training programs, or pursuing academic studies is not permitted under a business visa. You would need a student visa for such purposes.

Preparing a complete and accurate document package is critical for Norway business visa approval. Missing or incomplete documents are among the top reasons for visa rejection. Here's the comprehensive checklist for Indian applicants in 2025-2026:

1. Passport and Identification Documents

Current Passport: Your passport must be valid for at least 3 months beyond your intended departure date from the Schengen Area. It should have been issued within the last 10 years and contain at least two blank pages for visa stamps. The passport must be in good condition without damage or alterations.

Previous Passports: Submit all previous passports, including expired ones, to demonstrate your travel history. If you have previous Schengen visas, this strengthens your application by showing compliance with visa regulations.

Passport Copies: Provide clear photocopies of the first and last pages of your current passport, as well as any pages containing previous visas or stamps.

2. Visa Application Form and Photographs

Completed Application Form: Fill out the Norway Schengen visa application form accurately and completely. The form must be signed and dated. You can complete this online through the Application Portal Norway, and you'll receive a signed cover letter via email that must be printed and submitted.

Passport-Size Photographs: Provide one recent color photograph taken within the last six months. The photo must have a white background, measure 35-40mm, and meet ICAO standards. Your face should be clearly visible, with neutral expression, and no glasses or headwear (unless for religious reasons).

3. Business Invitation and Purpose Documentation

Invitation Letter from Norwegian Company: This is the most critical document for a business visa. The invitation letter must be on the Norwegian company's official letterhead and include:

• Complete details of the inviting company (name, address, contact person, email, telephone)
• Your full name, passport number, and position in your Indian company
• Purpose of the visit with specific details of activities to be performed
• Names and positions of people you will meet in Norway
• Duration and dates of your stay
• Details of who will bear the travel and accommodation costs
• Confirmation that you will return to India after the visit

Letter from Indian Company: Your employer or company in India must provide a letter on official letterhead containing:

• Your full name, designation, and employee ID
• Company details (name, address, contact information)
• Purpose of your business trip to Norway
• Confirmation of your employment and position
• Details of activities you will perform in Norway
• Guarantee that you will return to India after the trip
• Information about who will bear the travel expenses

Memorandum of Association (MOA): If you're representing an Indian company, submit the original Memorandum of Association along with photocopies of the first three pages. This establishes the legitimacy of your company.

Business Registration Documents: Self-employed individuals and business owners must provide business registration certificates, GST registration, and other relevant documents proving the existence and legitimacy of their business.

Relationship Between Companies: If applicable, provide documentation explaining the business relationship between the Indian and Norwegian companies (e.g., existing contracts, partnership agreements, ongoing business dealings).

4. Financial Documentation

Bank Statements: Submit original bank statements for the last 3-6 months showing regular transactions and sufficient balance. You must demonstrate at least NOK 500 (approximately ₹3,900-4,000) per day of your intended stay. The statements should show your name, account number, and bank seal/stamp.

Salary Slips: Provide salary slips for the last 3 months showing your current income, employer's name, your position, and monthly salary. This demonstrates financial stability and employment ties to India.

Income Tax Returns (ITR): Submit copies of your Income Tax Returns for the last 2-3 years with acknowledgment receipts. This provides additional proof of financial stability and legitimate income sources.

Sponsorship Documentation: If the Norwegian company is sponsoring your trip, they must complete the "Proof of Sponsorship and/or Private Accommodation" form available on the UDI (Norwegian Directorate of Immigration) website. The sponsor needs to provide a four-word sponsor code that you'll enter during your visa application.

Property Documents: While not mandatory, providing property ownership documents (property deeds, house ownership papers) strengthens your application by demonstrating strong ties to India and intention to return.

5. Travel and Accommodation Proof

Flight Itinerary: Provide confirmed round-trip flight reservations showing your entry and exit from the Schengen Area. The itinerary should clearly show your name, flight numbers, dates, and destinations. Note: You don't need to purchase tickets before visa approval; a confirmed reservation is sufficient.

Hotel Reservations: Submit confirmed hotel bookings for your entire stay in Norway. The reservation should show your name, hotel details, check-in and check-out dates, and booking confirmation number. If the Norwegian company is providing accommodation, this should be clearly stated in the invitation letter.

Detailed Itinerary: Prepare a day-by-day itinerary of your business trip including dates, locations, meetings scheduled, and activities planned. This demonstrates the genuine business purpose of your visit.

6. Travel Insurance

Schengen Travel Insurance: This is mandatory and must meet specific requirements:

• Minimum coverage of €30,000 (approximately ₹27 lakhs)
• Valid for the entire Schengen Area (all 26 countries)
• Coverage for the complete duration of your stay
• Must cover medical emergencies, hospitalization, emergency medical evacuation, and repatriation (including in case of death)
• Should be purchased from a recognized insurance provider

The insurance certificate must clearly state the coverage amount, validity dates, and Schengen Area coverage. Many Indian insurance companies offer Schengen-specific travel insurance policies.

7. Additional Supporting Documents

Cover Letter: Write a detailed cover letter explaining your personal information, purpose of visit, detailed itinerary, financial means, employment details, and strong ties to India that ensure your return. This letter should be clear, concise, and professionally formatted.

Previous Schengen Visa Copies: If you have traveled to Schengen countries before, include copies of previous Schengen visas. This demonstrates your compliance with visa regulations and strengthens your application.

Marriage Certificate and Family Documents: If traveling with family or if your spouse is employed, provide marriage certificate and spouse's employment/income documents to show family ties in India.

Leave Approval Letter: If you're employed, provide a letter from your employer approving your leave for the business trip dates.

Understanding the complete cost structure helps you budget appropriately for your Norway business visa application. The fees are set by the Norwegian authorities and VFS Global, and are subject to periodic revisions.

Official Visa Fees (2025-2026)

Adults (12 years and above): €90 (approximately ₹8,000-8,200 depending on exchange rates)

Children (6-12 years): €45 (approximately ₹4,000-4,200)

Children (under 6 years): Free (no visa fee, but VFS service charges still apply)

VFS Global Service Charges

In addition to the official visa fee, VFS Global charges a service fee for processing your application:

India: €20 per applicant (approximately ₹1,800)

Nepal: €27 per applicant

Bhutan: €30 per applicant + €30 mandatory courier fee

Sri Lanka and Maldives: €17 per applicant + €5.50 courier fee

Total Cost Breakdown for Indian Applicants

Adult Business Visa: €90 (visa fee) + €20 (VFS service) = €110 (approximately ₹9,800-10,000)

Child Business Visa (6-12 years): €45 + €20 = €65 (approximately ₹5,800-6,000)

Child under 6 years: €0 + €20 = €20 (approximately ₹1,800)

Optional Premium Services

VFS Global offers additional premium services at extra cost:

Prime Time Appointment: Book appointments during less crowded time slots for faster processing (charges vary by location)

Courier Service: Home delivery of your passport after visa processing (approximately ₹500-800)

SMS Updates: Receive SMS notifications about your application status (approximately ₹100-200)

Photo Service: Professional visa photo service at VFS centers (approximately ₹200-300)

Lounge Service: Access to comfortable waiting areas with refreshments (charges vary by location)

Payment Methods

Online Payment: The visa fee must be paid online when registering your application in the Application Portal Norway. Accepted payment methods include credit cards (Visa/MasterCard) and debit cards.

VFS Service Charges: These can be paid online during appointment booking or at the VFS center during document submission.

Important Notes:

• All fees are non-refundable, even if your visa is rejected
• Fee exemptions apply to certain categories (diplomatic passport holders, certain official delegations)
• Fees are subject to change based on exchange rate fluctuations and policy updates

The Norway business visa application process for Indian citizens involves several sequential steps. Following this process carefully ensures a smooth application experience.

Step 1: Determine Your Visa Type and Eligibility

Before starting your application, confirm that the business visa is the appropriate category for your travel purpose. Review the permitted business activities and ensure your trip falls within the scope of a business visa. If you're unsure, consult the official Norwegian embassy website or contact VFS Global for guidance.

Step 2: Gather All Required Documents

Using the comprehensive checklist provided earlier, collect all necessary documents. Start this process at least 4-6 weeks before your intended travel date to allow sufficient time for obtaining documents like bank statements, invitation letters, and travel insurance. Ensure all documents are current, accurate, and meet the specified requirements.

Pro Tip: Create a checklist and tick off each document as you collect it. Make photocopies of all original documents as you'll need to submit both originals and copies.

Step 3: Register Online on Application Portal Norway

Visit the official Application Portal Norway (https://selfservice.udi.no) and create an account. Complete the online visa application form with accurate information matching your passport details exactly. The form includes sections on personal information, travel details, purpose of visit, accommodation, financial means, and employment information.

Important Points:

• Fill out the form in English
• Ensure all information matches your supporting documents
• Double-check dates, passport numbers, and personal details
• Save your application regularly to avoid losing information

After completing the form, you'll receive a signed cover letter via email. Print this cover letter as it must be submitted with your physical documents.

Step 4: Pay the Visa Fee Online

During the online registration process, you'll be prompted to pay the visa fee (€90 for adults). Payment must be made online using a credit or debit card (Visa/MasterCard). After successful payment, you'll receive a payment confirmation receipt. Save and print this receipt as you'll need to present it during your VFS appointment.

Note: The visa fee is non-refundable regardless of the visa decision.

Step 5: Book VFS Global Appointment

After completing online registration and payment, book an appointment at your nearest VFS Global Application Centre. VFS has centers in major Indian cities including:

• Delhi (New Delhi)
• Mumbai (Maharashtra)
• Bangalore (Karnataka)
• Chennai (Tamil Nadu)
• Hyderabad (Telangana)
• Kolkata (West Bengal)
• Ahmedabad (Gujarat)
• Chandigarh (Punjab/Haryana)
• Pune (Maharashtra)
• Kochi (Kerala)

Appointment Booking Process:

1. Visit the VFS Global Norway website (https://visa.vfsglobal.com/ind/en/nor/)
2. Click on "Book an Appointment"
3. Select your preferred VFS center location
4. Choose an available date and time slot
5. Pay the VFS service charge (€20) online
6. Receive appointment confirmation via email

Important: VFS releases new appointment slots every Friday evening for the following week on a first-come, first-served basis. During peak travel seasons (summer, holidays), slots fill up quickly, so book as early as possible.

Step 6: Attend VFS Appointment and Submit Documents

On your appointment date, arrive at the VFS center 15-20 minutes before your scheduled time. Bring all original documents, photocopies, and your appointment confirmation.

At the VFS Center:

1. Security Check: Pass through security screening (no electronic devices allowed inside in some centers)
2. Token Number: Receive a token number for your turn
3. Document Verification: A VFS officer will verify your documents against the checklist
4. Biometric Collection: Provide fingerprints (all 10 fingers) and a digital photograph
5. Document Submission: Submit all documents in the order specified in the checklist
6. Receipt: Receive an acknowledgment receipt with a tracking number

Biometric Requirements:

• First-time applicants: Must provide biometrics (fingerprints and photo)
• Previous Schengen visa holders: If you've provided biometrics within the last 59 months, you may be exempt from providing them again
• Children under 12: Exempt from fingerprinting but must provide a photograph

Document Submission Order: Arrange your documents in the following order for smooth processing:

1. Signed cover letter from Application Portal
2. Passport (current and previous)
3. Photographs
4. Visa application form
5. Invitation letter from Norwegian company
6. Letter from Indian company
7. Business documents (MOA, registration certificates)
8. Financial documents (bank statements, salary slips, ITR)
9. Travel insurance
10. Flight itinerary
11. Hotel reservations
12. Additional supporting documents

Step 7: Application Processing

After document submission, your application is sent to the Royal Norwegian Embassy in New Delhi for processing. The embassy reviews your application, verifies documents, and makes a decision on your visa.

Processing Steps:

1. VFS forwards your application to the Norwegian Embassy (1-2 days)
2. Embassy reviews and processes your application (10-25 days)
3. Decision is made (approval or rejection)
4. Passport is returned to VFS with visa stamp (if approved)
5. VFS notifies you via SMS/email when passport is ready for collection

Step 8: Track Your Application

You can track your application status online using the tracking number provided on your VFS receipt.

Tracking Methods:

• VFS Website: Visit https://visa.vfsglobal.com/ind/en/nor/ and enter your reference number
• SMS Updates: If you opted for SMS service, you'll receive status updates
• Email Notifications: VFS sends email updates at key stages

Application Status Indicators:

• "Application received at VFS": Documents submitted and forwarded to embassy
• "Under process at Embassy": Embassy is reviewing your application
• "Decision made": Visa decision has been taken
• "Ready for collection": Passport available for pickup at VFS

Step 9: Collect Your Passport

Once you receive notification that your passport is ready, collect it from the VFS center. You can either:

Personal Collection: Visit the VFS center with your receipt and ID proof during collection hours

Courier Delivery: If you opted for courier service, your passport will be delivered to your registered address

Check Your Visa: Upon receiving your passport, immediately verify:

• Visa type (should be "C" for short-stay)
• Validity dates (entry and exit dates)
• Number of entries (single, double, or multiple)
• Duration of stay (usually 90 days)
• Personal details (name, passport number, date of birth)

If you notice any errors, contact VFS Global immediately for correction.

Booking a VFS appointment can be challenging during peak seasons. Here's a detailed guide to help you secure an appointment efficiently.

Understanding VFS Appointment System

Slot Release Schedule: VFS Global releases new appointment slots every Friday evening (typically between 6:00 PM - 8:00 PM IST) for the following week. Slots are available on a first-come, first-served basis and fill up quickly, especially during peak travel seasons (April-September, December-January).

Peak vs. Off-Peak Seasons:

• Peak Season (High Demand): April-September (summer travel), December-January (winter holidays, Christmas)
• Off-Peak Season (Lower Demand): February-March, October-November

During peak seasons, appointments may be fully booked within hours of release. Plan accordingly and be ready to book as soon as slots are released.

Individual Appointment Booking

Step-by-Step Process:

1. Complete Online Registration First: You must complete your visa application on the Application Portal Norway and pay the visa fee before booking a VFS appointment.
2. Visit VFS Website: Go to https://visa.vfsglobal.com/ind/en/nor/
3. Click "Book an Appointment": Navigate to the appointment booking section
4. Login/Register: Create a VFS account or login if you already have one
5. Select Visa Category: Choose "Business Visa" or "Schengen Visa - Business"
6. Choose VFS Center: Select your preferred location from the available centers
7. Select Date and Time: Choose from available slots (green dates indicate availability)
8. Enter Application Details: Provide your Application Portal reference number and personal details
9. Pay VFS Service Charge: Pay €20 (approximately ₹1,800) online using credit/debit card
10. Confirm Appointment: Review details and confirm your booking
11. Save Confirmation: Print or save the appointment confirmation email

Tips for Securing Appointments:

• Set a reminder for Friday evenings to check for new slots
• Have multiple VFS center options in mind (if you can travel to different cities)
• Be flexible with dates and times
• Complete your online application early so you're ready to book immediately
• Consider off-peak travel dates if possible

Group Appointment Booking

If you're traveling with colleagues, family, or as part of a business delegation (2-16 people), you can book a group appointment which offers several advantages:

Benefits of Group Booking:

• Single appointment slot for all members
• Faster processing at VFS center
• Coordinated document submission
• Convenient for business teams traveling together

Group Eligibility Requirements:

• Minimum 2 people, maximum 16 people per group
• All members must share the same itinerary
• All members must submit applications at the same VFS center
• All members must attend the appointment together

How to Book Group Appointments:

Method 1: Online Portal

1. Register on Application Portal Norway under "Visa Group" section
2. Add all group members' details
3. Complete applications for all members
4. Pay visa fees for all members

Method 2: Contact VFS Directly For groups, it's often easier to contact VFS Global directly:

Contact Information:

• Email (India & Bhutan): info.norwayin@vfshelpline.com
• Email (Nepal): info.nwnp@vfshelpline.com
• Phone (India): +91 22 67866021
• Phone (Bhutan): +975 2 33 8383
• Phone (Nepal): +977 9824903641 or 1800910119

Group Booking Process:

1. Email or call VFS with group details (number of members, travel dates, preferred VFS center)
2. Provide all members' names and passport numbers
3. VFS will coordinate a group appointment slot
4. Receive confirmation for all members
5. All members attend together on the appointed date

Group Document Submission:

• Bring documents for all members organized separately
• Each member must provide biometrics individually
• Payment can be made collectively for the group
• All members receive individual tracking numbers

Important Notes:

• If your group exceeds 16 people, split into multiple groups (e.g., "Company Name Group 1", "Company Name Group 2")
• All group members must be present on the appointment date
• Group appointments can also be booked for passport collection

Understanding processing timelines helps you plan your travel and application submission appropriately.

Standard Processing Time

Normal Processing: The standard processing time for Norway business visa applications from India is 15-30 calendar days from the date the embassy receives your application (not from the date you submit at VFS).

Timeline Breakdown:

• Days 1-2: VFS forwards your application to the Norwegian Embassy in New Delhi
• Days 3-25: Embassy reviews and processes your application
• Days 26-30: Decision made and passport returned to VFS

Extended Processing: In some cases, processing may take up to 45 calendar days or longer if:

• Additional verification is required
• Documents need clarification
• High volume of applications during peak season
• Security checks are needed
• Your case requires consultation with Norwegian authorities

Factors Affecting Processing Time

Application Completeness: Complete applications with all required documents process faster. Missing or unclear documents cause delays as the embassy may request additional information.

Travel History: Applicants with previous Schengen visa history and clean travel records typically experience faster processing as their credibility is already established.

Peak Season Volume: During summer months (May-August) and holiday seasons (December-January), processing times may extend due to high application volumes.

Individual Circumstances: Complex cases, first-time applicants, or applications requiring additional verification may take longer.

Embassy Workload: The Norwegian Embassy's current workload and staffing levels can impact processing times.

When to Apply

Recommended Timeline: Apply for your Norway business visa 4-6 weeks before your intended travel date. This provides adequate buffer for processing and potential delays.

Earliest Application: You can apply up to 180 days (6 months) before your intended travel date, but not earlier.

Latest Application: While technically you can apply closer to your travel date, it's risky. Avoid applying less than 3 weeks before travel as processing may not complete in time.

Urgent Travel: If you have urgent business travel needs, consider:

• Applying as early as possible
• Ensuring all documents are complete and accurate
• Contacting VFS about expedited processing options (if available)
• Having contingency travel plans

Application Tracking

Online Tracking: Track your application status using your VFS reference number:

1. Visit https://visa.vfsglobal.com/ind/en/nor/
2. Click on "Track Your Application"
3. Enter your reference number and last name
4. View current status

Status Updates:

• "Application received at VFS": Your documents have been submitted and are being prepared for embassy submission
• "Application forwarded to Embassy": VFS has sent your application to the Norwegian Embassy
• "Under process at Embassy": The embassy is reviewing your application
• "Decision made": A decision has been taken on your visa
• "Ready for collection": Your passport is back at VFS and ready for pickup

SMS and Email Notifications: If you opted for notification services, you'll receive updates at key stages:

• Application received
• Forwarded to embassy
• Decision made
• Ready for collection

Important Notes:

• The embassy cannot provide specific status updates or estimated decision dates while your application is under review
• "Under process" status can last several weeks - this is normal
• Only contact VFS or the embassy if processing exceeds the stated timeframe significantly

What to Do While Waiting

Avoid Making Non-Refundable Bookings: Don't purchase non-refundable flight tickets or make final hotel bookings until you receive your visa.

Keep Documents Ready: Have copies of all submitted documents for your reference and for carrying during travel.

Plan Your Itinerary: Use the waiting time to plan your detailed business itinerary, meetings, and logistics in Norway.

Prepare for Travel: Research Norway's business culture, weather conditions, local transportation, and other practical aspects of your trip.

Understanding why visa applications get rejected helps you avoid common pitfalls and strengthen your application. Here are the most frequent rejection reasons for Norway business visa applications from India and how to prevent them.

1. Incomplete or Insufficient Documentation

Rejection Reason: Missing documents, incomplete forms, or insufficient supporting evidence are the leading cause of visa rejections.

How to Avoid:

• Use the official checklist and verify you have every required document
• Submit both originals and photocopies as specified
• Ensure all documents are current (bank statements not older than 3 months, photos not older than 6 months)
• Double-check that invitation letters contain all required information
• Include all previous passports, not just the current one
• Provide clear, legible copies - no blurred or unclear documents

2. Insufficient Financial Proof

Rejection Reason: Inability to demonstrate adequate financial means to cover your stay in Norway (minimum NOK 500 per day).

How to Avoid:

• Maintain a healthy bank balance showing at least ₹50,000-100,000 or more
• Ensure bank statements show regular salary credits and normal transaction patterns
• Avoid sudden large deposits just before application (appears suspicious)
• Provide salary slips showing stable income
• Submit ITR documents proving legitimate income sources
• If sponsored, ensure the Norwegian company provides complete sponsorship documentation
• Include additional financial documents like property papers, investment statements

3. Weak Ties to India

Rejection Reason: Visa officers must be convinced you will return to India after your business trip. Weak ties raise concerns about potential overstaying.

How to Avoid:

• Provide strong employment proof (permanent position, senior role, long tenure)
• Include property ownership documents
• Show family ties (marriage certificate, children's documents)
• Demonstrate ongoing business commitments in India
• Provide evidence of previous international travel with timely returns
• Include a detailed cover letter explaining your strong connections to India
• Show professional commitments requiring your return (ongoing projects, responsibilities)

4. Unclear or Suspicious Purpose of Visit

Rejection Reason: Vague or inconsistent information about the business purpose raises red flags.

How to Avoid:

• Ensure invitation letter is detailed and specific about business activities
• Provide clear documentation of business relationship between Indian and Norwegian companies
• Include meeting schedules, conference registrations, or event invitations
• Ensure consistency between invitation letter, your company letter, and cover letter
• Provide evidence of legitimate business need for the trip
• Include previous business correspondence or contracts if applicable
• Avoid generic or template-style invitation letters

5. Invalid or Inadequate Travel Insurance

Rejection Reason: Travel insurance not meeting Schengen requirements (€30,000 coverage, valid for all Schengen countries, covering entire stay).

How to Avoid:

• Purchase insurance specifically designed for Schengen visas
• Verify coverage amount is at least €30,000
• Ensure validity covers your entire intended stay plus a few extra days
• Confirm insurance is valid for all 26 Schengen countries
• Check that it covers medical emergencies, hospitalization, and repatriation
• Use reputable insurance providers recognized by Schengen authorities
• Submit the original insurance certificate, not just a quotation

6. Previous Visa Violations or Overstays

Rejection Reason: History of visa violations, overstays, or non-compliance with visa conditions in any country.

How to Avoid:

• If you have previous visa violations, address them transparently in your cover letter
• Provide explanation and evidence of changed circumstances
• Demonstrate clean travel history since any past issues
• Show compliance with all visa conditions in recent travels
• Include reference letters or documentation supporting your credibility
• Consider consulting a visa expert if you have a complicated travel history

7. Passport Issues

Rejection Reason: Passport not meeting validity requirements, insufficient blank pages, or damaged passport.

How to Avoid:

• Ensure passport is valid for at least 3 months beyond your intended departure from Schengen Area
• Verify passport was issued within the last 10 years
• Check you have at least 2 blank pages for visa stamps
• Ensure passport is in good condition (no tears, water damage, or alterations)
• If your passport is nearing expiry or damaged, renew it before applying

8. Inconsistent Information

Rejection Reason: Contradictions between application form, supporting documents, or interview responses.

How to Avoid:

• Ensure all information is consistent across all documents
• Verify dates, names, and details match exactly
• Cross-check your application form against your passport and other documents
• Ensure invitation letter details match your stated purpose
• Keep copies of all submitted documents for reference
• Be truthful and consistent if called for an interview

9. Suspicion of Immigration Intent

Rejection Reason: Visa officers suspect you intend to immigrate or stay beyond the permitted period.

How to Avoid:

• Demonstrate strong professional and personal ties to India
• Show stable employment with good career prospects
• Provide evidence of property ownership and family in India
• Include return flight bookings (even if not confirmed)
• Explain your career plans and commitments in India
• Show previous compliance with visa conditions (timely returns from past trips)
• Avoid mentioning any interest in settling abroad

10. Poor Interview Performance (if applicable)

Rejection Reason: Inability to clearly explain your business purpose, inconsistent answers, or suspicious behavior during interview.

How to Avoid:

• Be thoroughly familiar with your business purpose and itinerary
• Know details about the Norwegian company you're visiting
• Be able to explain your role and the business relationship
• Answer questions confidently and consistently
• Bring supporting documents to the interview
• Be honest - don't fabricate information
• Dress professionally and maintain professional demeanor

What to Do If Your Visa Is Rejected

Understand the Reason: Your rejection letter will state the reason(s) for refusal. Read it carefully to understand what went wrong.

Right to Appeal: You have the right to appeal the decision within the timeframe specified in the rejection letter (usually 3 weeks). Appeals are processed by UDI (Norwegian Directorate of Immigration) and can take 3+ months.

Reapplication: Instead of appealing, you can submit a fresh application addressing the rejection reasons. This is often faster than the appeal process.

Seek Professional Help: If rejected, consider consulting a visa expert or immigration lawyer to review your case and guide your next steps.

Address Deficiencies: Before reapplying, ensure you've addressed all the reasons for rejection with stronger documentation and evidence.

For frequent business travelers to Norway and the Schengen Area, a multiple-entry visa offers significant convenience and flexibility.

Understanding Multiple Entry Visas

A multiple-entry visa allows you to enter and exit the Schengen Area multiple times during the visa's validity period, as long as you don't exceed the 90 days within 180 days rule.

Example: If you have a one-year multiple-entry visa, you can make several trips to Norway throughout the year, but your total stay cannot exceed 90 days in any 180-day period.

Eligibility for Multiple Entry Visa

The Norwegian Embassy may grant a multiple-entry visa if you meet certain criteria:

Frequent Business Travel Need: You can demonstrate a legitimate need for multiple trips to Norway for business purposes (ongoing projects, regular meetings, multiple conferences).

Strong Travel History: You have a clean record of previous Schengen visas with timely returns and compliance with visa conditions.

Established Business Relationship: You have an ongoing, documented business relationship with Norwegian companies requiring regular visits.

Financial Stability: You demonstrate strong financial means to support multiple trips.

Strong Ties to India: You have compelling reasons to return to India after each trip (permanent employment, business ownership, family, property).

Types of Multiple Entry Visas

Short-term Multiple Entry (up to 1 year): Valid for up to one year, allowing multiple trips within that period. This is the most common type for business travelers.

Long-term Multiple Entry (1-5 years): In exceptional cases, the embassy may grant multiple-entry visas valid for 2-5 years for applicants with:

• Extensive previous Schengen travel history
• Very strong business ties requiring frequent travel
• Excellent compliance record
• High-level business positions or diplomatic status

How to Apply for Multiple Entry Visa

Application Process: The application process is the same as for a single-entry visa. However, you should:

Clearly State Your Need: In your cover letter and application form, explicitly mention your need for a multiple-entry visa and explain why.

Provide Supporting Evidence:

• Documentation of ongoing business projects requiring multiple visits
• Letters from Norwegian companies confirming need for regular visits
• Previous Schengen visas showing your travel pattern
• Detailed explanation of your business activities requiring frequent travel
• Evidence of your senior position or business ownership

Demonstrate Reliability:

• Include all previous passports showing clean travel history
• Provide evidence of timely returns from all previous trips
• Show strong financial stability
• Demonstrate deep professional and personal ties to India

First Application Consideration: If this is your first Schengen visa application, you're unlikely to receive a multiple-entry visa. The embassy typically grants single or double-entry visas to first-time applicants and considers multiple-entry for subsequent applications with proven compliance.

90/180 Day Rule Explained

Understanding this rule is crucial for multiple-entry visa holders:

The Rule: You can stay in the Schengen Area for a maximum of 90 days within any 180-day period.

How It Works:

• The 180-day period is a "rolling" window, not a fixed period
• On any given day, you look back 180 days and count your Schengen days
• If you've already spent 90 days in the past 180 days, you cannot enter until some days "fall off" the 180-day window

Example:

• You visit Norway for 30 days in January
• You visit again for 40 days in March
• You visit again for 20 days in May
• Total: 90 days used
• You cannot visit again until some of your January days fall outside the 180-day window

Calculation Tools: Use online Schengen calculators to track your days and plan your trips:

• European Commission's Short Stay Calculator
• Various mobile apps for Schengen day tracking

Consequences of Overstaying: Exceeding the 90/180 rule results in:

• Overstay penalties and fines
• Visa cancellation
• Entry bans for future Schengen travel
• Potential legal consequences

Tips for Multiple Entry Visa Holders

Track Your Days: Maintain a detailed record of all your Schengen entries and exits. Use a spreadsheet or app to track your days.

Plan Trips Carefully: Before booking each trip, calculate your remaining available days within the 180-day window.

Keep Documentation: Maintain copies of all entry/exit stamps, boarding passes, and hotel receipts as proof of your stays.

Comply Strictly: Always respect the 90/180 rule and visa conditions to maintain eligibility for future multiple-entry visas.

Renew in Advance: If you have a multiple-entry visa expiring soon, apply for renewal 2-3 months before expiry to avoid gaps in your travel ability.

Obtaining a Norway Business Visa for Indians in 2025-2026 requires careful preparation, complete documentation, and adherence to the application process. By following this comprehensive guide, you significantly increase your chances of visa approval and ensure a smooth application experience.

Key Takeaways:

✅ Start Early: Begin your application process 4-6 weeks before your intended travel date

✅ Complete Documentation: Ensure you have all required documents with no missing items

✅ Strong Financial Proof: Demonstrate sufficient funds (minimum NOK 500 per day)

✅ Clear Business Purpose: Provide detailed invitation letters and business documentation

✅ Mandatory Insurance: Purchase Schengen travel insurance covering €30,000

✅ VFS Appointment: Book your appointment early, especially during peak seasons

✅ Biometric Requirement: First-time applicants must provide fingerprints and photograph

✅ Processing Time: Allow 15-30 days for standard processing

✅ Track Application: Monitor your application status online using your reference number

✅ Compliance: Respect visa conditions and the 90/180 day rule for future visa eligibility

Important Resources:

• Application Portal Norway: https://selfservice.udi.no
• VFS Global India: https://visa.vfsglobal.com/ind/en/nor/
• Norwegian Embassy in India: https://www.norway.no/en/india/
• UDI (Norwegian Directorate of Immigration): https://www.udi.no/en/

Need Help?

• VFS Global Helpline (India): +91 22 67866021
• VFS Email (India): info.norwayin@vfshelpline.com
• Norwegian Embassy Email: emb.newdelhi@mfa.no

Disclaimer: Visa regulations can change without notice. Always verify current requirements through official Norway government sources before applying. This guide is for informational purposes only and does not constitute legal advice.

Last Updated: December , 2025

Content Accuracy: This comprehensive guide has been researched and compiled using official sources including the Norwegian Embassy in India, VFS Global, UDI (Norwegian Directorate of Immigration), and verified information from multiple authoritative sources. We strive to provide accurate, up-to-date information to help Indian business travelers successfully obtain their Norway visa.

Expert Contributors: BTW Visas experts team with 15+ years of industry experience, with a 99% visa success rate, and have processed more than 4 lakh+ Visas.

General Questions

Q1: Do Indian citizens need a visa for Norway?

Yes, all Indian passport holders require a valid visa to enter Norway. There is no visa-on-arrival facility for Indians. The only exception is for Indian diplomatic passport holders traveling in official capacity between India and Norway.

Q2: Can I use my Norway business visa to visit other European countries?

Yes! Norway is part of the Schengen Area, so your Norway business visa allows you to travel to all 26 Schengen countries: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, and Switzerland.

Q3: How long can I stay in Norway with a business visa?

You can stay for up to 90 days within any 180-day period. This is the standard for Schengen short-stay visas.

Q4: What is the difference between a tourist visa and a business visa for Norway?

The main difference is the purpose of travel. A business visa is for professional activities (meetings, conferences, negotiations), while a tourist visa is for leisure travel. The documentation requirements differ significantly - business visas require invitation letters from Norwegian companies and business-related documents.

Application Process Questions

Q5: How far in advance should I apply for a Norway business visa?

Apply 4-6 weeks before your intended travel date. You can apply up to 180 days (6 months) in advance, but not earlier. Avoid applying less than 3 weeks before travel due to processing times.

Q6: Can I apply for a Norway visa without a confirmed flight ticket?

Yes, you don't need to purchase tickets before visa approval. A confirmed flight reservation or itinerary is sufficient. Many travel agents provide reservation services specifically for visa applications.

Q7: Is a personal interview required for Norway business visa?

Generally, no. Most applications are processed based on submitted documents. However, the embassy reserves the right to call applicants for an interview if needed for clarification or verification.

Q8: Can someone else submit my visa application on my behalf?

No, you must appear in person at the VFS center to submit your application and provide biometric data (fingerprints and photograph). However, if you've provided biometrics within the last 59 months, you may be exempt from appearing in person.

Q9: What if I don't have previous passports?

If your current passport is your first passport, simply state this in your application. However, if you have previous passports, you must submit them as they show your travel history.

Financial and Documentation Questions

Q10: How much bank balance is required for Norway business visa?

You must demonstrate at least NOK 500 per day (approximately ₹3,900-4,000 per day) of your intended stay. For a 10-day trip, this means approximately ₹40,000-50,000 minimum. However, having a higher balance (₹1-2 lakhs or more) strengthens your application.

Q11: Can the Norwegian company sponsor my trip?

Yes, if the Norwegian company is covering your travel and accommodation expenses, they must complete the "Proof of Sponsorship and/or Private Accommodation" form available on the UDI website and provide you with a four-word sponsor code to enter in your application.

Q12: What if I'm self-employed or a business owner?

Self-employed individuals must provide business registration documents, GST registration, business bank statements, and proof of business income (ITR, financial statements). Your business documents replace the employer letter required for salaried employees.

Q13: Is travel insurance mandatory?

Yes, Schengen travel insurance is mandatory. It must cover at least €30,000, be valid for all Schengen countries, and cover your entire stay. It must include medical emergencies, hospitalization, and repatriation coverage.

Processing and Tracking Questions

Q14: How long does it take to process a Norway business visa?

Standard processing time is 15-30 calendar days, though it can extend to 45 days or more in complex cases or during peak seasons.

Q15: Can I track my visa application status?

Yes, you can track your application online using your VFS reference number at https://visa.vfsglobal.com/ind/en/nor/. You'll also receive SMS and email updates if you opted for notification services.

Q16: What does "under process at embassy" status mean?

This means the Norwegian Embassy is reviewing your application. This status can last several weeks and is normal. The embassy cannot provide specific updates while your application is under review.

Q17: Can I expedite my visa processing?

Standard processing times apply to all applications. There is no official expedited processing service. However, in genuine emergency situations, you can contact the embassy with supporting documentation, though approval is not guaranteed.

Visa Validity and Usage Questions

Q18: When does my visa validity start?

Your visa validity dates are determined by the embassy based on your intended travel dates. The "valid from" date is typically a few days before your intended arrival, and the "valid until" date is a few days after your intended departure.

Q19: Can I enter Norway before my business meetings start?

Yes, as long as you enter within your visa validity period. However, your visa is issued for business purposes, so your primary activities should be business-related.

Q20: Can I extend my Norway business visa while in Norway?

Generally, Schengen short-stay visas cannot be extended except in cases of force majeure (serious personal reasons, humanitarian grounds, or unforeseeable circumstances). Extension is not granted for convenience or to prolong business activities.

Q21: What if my business trip gets postponed after I receive the visa?

If your trip is postponed but still within your visa validity period, you can travel on the new dates. If postponed beyond your visa validity, you'll need to apply for a new visa.

Rejection and Reapplication Questions

Q22: What should I do if my visa is rejected?

Read the rejection letter carefully to understand the reasons. You can either appeal the decision (within 3 weeks) or submit a fresh application addressing the rejection reasons. Reapplication is often faster than appeals.

Q23: Can I reapply immediately after rejection?

Yes, there's no mandatory waiting period. However, ensure you address all rejection reasons with stronger documentation before reapplying. Submitting the same application again will likely result in another rejection.

Q24: Does a visa rejection affect future applications?

A rejection itself doesn't automatically disqualify you from future visas, but the reasons for rejection matter. If you address the issues and provide stronger documentation, you can still get approved in subsequent applications.

Multiple Entry and Frequent Travel Questions

Q25: Can I get a multiple-entry visa for my first application?

It's unlikely. The embassy typically grants single or double-entry visas to first-time applicants. Multiple-entry visas are usually granted to applicants with proven travel history and compliance record.

Q26: How do I calculate the 90/180 day rule?

On any given day, look back 180 days and count how many days you've spent in the Schengen Area. If you've spent 90 days, you cannot enter until some days fall outside the 180-day window. Use online Schengen calculators for accurate tracking.

Q27: Can I work in Norway on a business visa?

No, a business visa does not permit employment or paid work in Norway. It's strictly for business activities like meetings, conferences, and negotiations. If you need to work, you must apply for a work permit.

VFS and Appointment Questions

Q28: When does VFS release new appointment slots?

VFS releases new appointment slots every Friday evening (typically 6:00-8:00 PM IST) for the following week on a first-come, first-served basis.

Q29: Can I change my VFS appointment after booking?

Yes, you can reschedule your appointment through the VFS website, subject to availability. However, the visa fee paid during online registration is non-refundable.

Q30: What if I miss my VFS appointment?

If you miss your appointment, you'll need to book a new appointment. The visa fee is non-refundable, so you may need to pay again depending on VFS policies.

Travel and Entry Questions

Q31: Which airport should I enter through?

You should enter through the main destination country of your trip. If Norway is your primary destination, enter through a Norwegian airport. If visiting multiple Schengen countries, enter through the country where you'll spend the most time.

Q32: What documents should I carry while traveling to Norway?

Carry your passport with visa, invitation letter from Norwegian company, hotel reservations, return flight tickets, travel insurance certificate, proof of sufficient funds, and copies of all visa application documents.

Q33: Can immigration officers deny entry even with a valid visa?

Yes, a visa doesn't guarantee entry. Immigration officers at the port of entry can deny entry if they have concerns about your purpose, documentation, or intentions. Always carry complete supporting documents and be prepared to explain your business purpose.